Category: Podcast

Before we dive in, I want to let you know I’m doing something a little different starting this week.

At the end of each episode, I’m going to start sharing something I’ve never really done before—something more personal. I’m calling it “Pulling Back the Curtain,” and it’s where I’ll talk honestly about what I’ve learned the hard way in my own accounting career.

It’s not about tips or strategies—it’s about the real life. The behind-the-scenes struggles that I can share about each week’s topic and shifts that helped me become a Smarter Accountant.

So be sure to stick around to the end—because what I’m sharing today might be exactly what you didn’t know you needed to hear.

On this 100th episode of The Smarter Accountant Podcast, I wanted to give you a sneak peek into what I’ve learned over the past 35 years and what I’ve been teaching accountants for over a decade.

When I started out as an accountant, I thought stress and long hours were just part of the job. It felt normal to always be busy, constantly checking my to-do list, and telling myself, “I’ll catch up soon.” But no matter how hard I worked, that moment never came.

For years, I tried working faster, staying later, and using every time management hack I could find. But I still felt like I was barely keeping my head above water. And I know I’m not the only one.

That’s why I wrote The Smarter Accountant and started my coaching business—to help accountants find a sustainable way to work. In my 6-week program, every accountant starts by taking The Smarter Accountant Quiz to see what’s really getting in their way. Then, they choose three key struggles to focus on, and after years of coaching, I’ve noticed the same challenges come up again and again.

There are a few core issues that keep us feeling stuck, stressed, and exhausted—no matter how many hours we put in. And honestly, it makes sense. The deadlines, client demands, and never-ending to-do lists make it easy to feel like you’re always behind.

But here’s the thing—working harder isn’t the solution. If it was, you’d feel better by now. Instead, most of us just keep pushing through, thinking, “Maybe next week will be better,” or “Once I get through this deadline, things will calm down.” But they never do.

If you’ve ever thought, “Why can’t I get ahead?” or “Why does it feel like I’m working all the time but never actually catching up?”—you’re not alone. You might think you just need better time management, but the real issue is what’s happening underneath.

Most accountants assume stress, long hours, and pressure are just part of the job. But what if that’s not true? What if the things making work so frustrating aren’t just “how it is,” but patterns that can actually be changed?

That’s what I see in coaching all the time. These same struggles show up again and again, but once accountants learn how to shift their thinking, everything changes. They don’t just work smarter—they feel better. They stop spinning their wheels and start making real progress, not just at work, but in every area of their life.

So, what are these struggles? And why do they keep showing up? That’s exactly what we’re going to talk about today. I’m willing to bet you’ll recognize at least one of them in your own life. And by the end of this, you’ll see them in a whole new way.

Why Accountants Feel Constantly Stressed and Overwhelmed

As I said earlier, I’ve been keeping a tally of the most common issues that accountants want to work on with me and for years, stress has been the #1 issue.  But in a few minutes I’m going to share the issue that has actually surpassed stress and overwhelm (if you can believe it!).

But right now, let’s talk about stress and overwhelm—because if you’re an accountant, I know you’ve been there. That feeling of constantly being behind, like no matter how early you start or how late you work, there’s always more to do.  

I remember starting my day thinking, “Today, I’m going to get ahead.” But before I knew it, the day was gone, and my to-do list had somehow gotten longer. No matter how hard I worked, I was always scrambling, always reacting, always playing catch-up.

Even when I got things done, I never really felt relieved. As soon as I crossed one thing off, ten more popped up. It felt like running on a treadmill that wouldn’t stop, no matter how fast I moved.

The real problem? Stress doesn’t just drain your energy—it wrecks your focus and decision-making. When you’re overwhelmed, your brain runs on emergency mode all the time. You start making rushed decisions, struggling to concentrate, and feeling completely drained. It’s no wonder accountants burn out. You’re not just doing the work—you’re carrying the weight of the work.

And here’s what makes it even trickier—your brain isn’t prioritizing important work. It’s prioritizing urgent work. You end up reacting to everything instead of making real progress. It’s like spending all day bailing water out of a boat instead of fixing the leak.

I used to think the solution was just working harder—starting earlier, staying later, making better to-do lists. But no matter what I did, I still felt overwhelmed. That’s when I realized something big: overwhelm isn’t just about how much you have to do. It’s about how your brain processes what you have to do.

Your brain isn’t built to handle everything at once. It sees all your tasks, emails, and deadlines as equally urgent, even when they’re not. That’s why your to-do list feels impossible.

But here’s the thing—it’s not just the workload. It’s your thoughts about the workload that create overwhelm. When I used to think, “I’ll never get this all done,” or “I have too much to do and not enough time,” my brain went into panic mode. And a panicked brain isn’t efficient. It jumps from task to task, gets distracted, and burns out faster.

If stress and overwhelm have been running the show for you, trust me, I get it. But here’s the good news—once you learn how to manage your thoughts about your workload, everything changes. The goal isn’t to get rid of work—it’s to stop feeling like it’s crushing you. And that is absolutely possible.

The Real Reason Accountants Struggle With Time Management

If you’re like most accountants, it probably feels like there’s never enough time. You start the day with a plan, but before you know it, emails, last-minute requests, and interruptions pull you in a million directions. It’s like the entire world is on a mission to keep you from getting anything done.

And the most frustrating part? You are busy. You’re constantly working, constantly checking things off, constantly doing. But somehow, at the end of the day, it feels like nothing really got accomplished. You think, “Where did the day go?” or “Why am I working so much but not making real progress?”

I used to think the solution was simple—just get better at organizing my tasks. I tried all the systems. I made detailed to-do lists, color-coded my calendar, and planned my day down to the minute. But no matter how much I planned, I still felt scattered and behind. That’s when I realized something big: time management isn’t just about planning—it’s about decision-making.

Here’s what I mean. Every time you sit down to work, your brain has to make decisions. “What should I do first?” “How long should this take?” “Is this even the best use of my time?” But if you don’t make those decisions ahead of time, your brain defaults to whatever feels urgent in the moment. And urgent doesn’t always mean important.

This is why so many accountants spend their days reacting instead of managing their time. You bounce between emails, answer questions, and handle whatever pops up—because when you don’t have a clear system, everything feels equally important. And before you know it, your entire day is filled with low-impact tasks that don’t actually move the needle.

The real problem isn’t a lack of time—it’s a lack of intentionality with time. When you don’t have a clear way to prioritize, time just disappears. It bleeds into your personal life, your evenings, and your weekends. You tell yourself, “I’ll just catch up later,” but later never comes.

And let’s talk about to-do lists for a second—because, honestly, they don’t work the way we think they do. We treat them like a magic fix, but they’re just a storage system, not a time system. 

They remind you of what needs to be done, but they don’t actually help you do the work. That’s why you can have a long to-do list and still feel stuck—because checking things off doesn’t mean you’re focusing on what actually matters.

If you feel like you’re always busy but never truly productive, you’re not alone. The good news? You don’t need more hours in the day—you just need a better way to decide how you’re using the ones you already have.

Why You’re Busy All Day But Still Feel Unproductive

If you’ve ever worked all day, checked off tasks, and still felt like you accomplished nothing, you’re not alone. It’s frustrating to put in long hours and wonder, “Why does it feel like I got nothing done?”

A big part of the problem is distractions. You sit down to focus, but before you know it, you’re answering emails, responding to messages, and getting pulled into something else. Then you finally get back to your task—only to get interrupted again.

And then there’s procrastination. You have important work to do, but suddenly checking email or organizing your desk seems urgent. You tell yourself, “I’ll start in five minutes,” but an hour later, you’re even more behind.

Here’s the truth—working more hours doesn’t mean getting more done. If you’re constantly switching tasks, getting interrupted, or putting things off, you’re spending time working without real progress. And that just leads to more stress and frustration.

So why is it so hard to stay focused? Because deep, focused work takes effort, and your brain prefers easy tasks, like checking email or skimming spreadsheets. That’s why you feel the urge to do anything except the thing you’re supposed to be doing.

And procrastination? It’s not about time management—it’s about avoiding discomfort. When a task feels overwhelming or boring, your brain looks for an escape. You tell yourself, “I’ll feel more ready later,” but later comes, and you still don’t want to do it.

If you’ve ever wondered why you struggle to push through, it’s not about discipline. It’s about how your brain is wired. But once you understand what’s happening, you can stop feeling guilty and start working with your brain instead of against it.

Because productivity isn’t about working harder—it’s about staying focused on what actually matters. And once you figure that out, everything changes.

How Accounting Work Is Affecting Your Relationships

If you’re an accountant, you’ve probably felt how work takes over your life. By the time you get home, you’re exhausted, but your brain is still stuck on work. You want to be present with family or friends, but that little voice keeps saying, “I should be getting more done.”

I know that feeling. I’ve sat at family dinners, nodding along while mentally running through my to-do list. I’ve told myself, “I’ll just check one quick email,” only to lose 30 minutes. Even when I promised to unplug, work was always in the back of my mind.

When work bleeds into personal time, relationships suffer. At first, it’s subtle, but over time, you feel more disconnected. Maybe your partner seems distant, your kids don’t come to you as much, or friends stop reaching out. And the more disconnected you feel, the more stress you carry.

That stress follows you back to work, creating a cycle—more work leads to less connection, which leads to more stress, making you work even more. Before you know it, work is running your entire life.

So why is it so hard to shut work off? Most accountants believe working more makes them better. There’s this unspoken rule that true dedication means answering emails late at night, always being available, and putting in extra hours. It’s easy to say, “I’ll slow down after this deadline,” but there’s always another one.

The truth is, your brain isn’t wired to balance priorities naturally. It prioritizes what feels urgent, so work will always win unless you intentionally make space for personal time. That’s why it’s easy to ignore family time but impossible to ignore a work email.

If you’ve been feeling like work is taking over, you’re not alone. But real success isn’t about working more—it’s about creating a life where work and personal time both have space. And being a great accountant doesn’t have to mean sacrificing everything else.

Why Accountants Struggle to Set Boundaries With Work

Another common issue that accountants want to work on is boundaries. It’s hard to say no when people are counting on you. You don’t want to let anyone down, so you take on more, answer emails at all hours, and convince yourself, “It’s just easier if I handle it myself.”

At first, it doesn’t seem like a big deal. You stay late, squeeze in one more task, or check emails after dinner. But over time, work takes over, and personal time disappears. You keep saying, “I’ll slow down after this deadline,” but there’s always another one.

Then resentment kicks in. You wonder, “Why do people expect so much from me?” But the more you say yes, the more they assume you always will. When you finally try to set a boundary, guilt creeps in.

So why is saying no so hard? Most of us don’t want to disappoint others. We fear being seen as difficult or unreliable, so we convince ourselves, “It’s just this one time,” even when we’re already stretched too thin.

But here’s the truth—setting boundaries doesn’t push people away. It actually teaches them to respect your time. When you protect your schedule, others adjust. When you stop answering emails at night, people stop expecting instant replies. When you set limits, you do better work because you’re not running on empty.

If you’ve been struggling with boundaries, you’re not alone. But you don’t have to wait until burnout to set them. Boundaries aren’t about shutting people out—they’re about making sure you don’t lose yourself in the process.

What Causes Imposter Syndrome in Accountants (And How to Spot It)

Remember I said earlier that stress had been the most common issue that accountants want to work on, but that there was another issue that had become even more common?  Well, that issue is imposter syndrome.

If you’ve ever felt like you’re not as good as people think you are, you’re not alone. You might look like you have it all together on the outside, but inside, there’s this little voice saying, “I don’t really know what I’m doing,” or “What if they find out I’m not as good as they think?”

No matter how much experience you have, you still second-guess yourself. You double-check your work, then check it again just to be sure. You compare yourself to other accountants and think, “They seem so much more confident. Why don’t I feel that way?” And no matter how many wins you have, they never seem to be enough to quiet the doubt.

Imposter syndrome doesn’t just mess with your confidence—it holds you back. Instead of speaking up in meetings, you stay quiet because you don’t want to say the wrong thing. Instead of going after new opportunities, you hesitate because you’re not sure you’re ready. And when you do get recognition for your work, you brush it off, thinking, “They’re just being nice,” or “I just got lucky.”

And here’s the tricky part—it makes you work even harder. You over-prepare, overthink, and put in extra hours just to make sure no one ever questions your abilities. But no matter how much you do, it never feels like enough. Instead of feeling more confident, you just feel more exhausted.

So why does this happen? Why do so many accountants, even the most skilled ones, struggle with self-doubt?

The truth is, your brain is wired to focus on what’s wrong, not what’s right. It has a negativity bias, which means it’s constantly scanning for mistakes, weaknesses, and reasons why you might not be good enough. And once your brain starts looking for evidence that you don’t measure up, it finds plenty—because that’s what it’s trained to see.

But here’s the thing—confidence isn’t something you either have or don’t have. It’s a skill. The only difference between confident accountants and those struggling with imposter syndrome is what they believe about themselves. Confident people aren’t always the smartest or the most talented—they just don’t spend all their time questioning whether they belong.

If you’ve been stuck in self-doubt, you’re not alone. But the good news is, imposter syndrome isn’t a sign that you’re not good enough. It’s just a sign that your brain is doing what brains do. And once you learn how to shift those thoughts, you stop feeling like an imposter and start owning what you already bring to the table.

Becoming a Smarter Accountant: Transforming Stress, Time Management, and Imposter Syndrome

Now let me share about one of my coaching clients.  When he first came to coaching, he was completely overwhelmed. Every day felt like a race he was losing. He told me, “I wake up stressed, rush through the day, and go to bed feeling like I didn’t do enough. No matter how much I work, it never feels like it’s enough.”

He worked long hours but never felt accomplished. Even after finishing a big project, he thought, “I probably missed something,” or “Anyone else could have done this better.”

Time management was another struggle. He started each day with a plan, but the minute an email or request came in, everything fell apart. He jumped between tasks, reacting all day, and by evening, he had no idea where the time had gone.

Then there was self-doubt. Despite years of experience, he constantly questioned if he was good enough. He compared himself to colleagues, hesitated to speak up in meetings, and brushed off praise, thinking, “They’re just being nice,” or “That was just luck.”

When we started working together, we focused on stress. He assumed it came from his workload, but he realized a big part of it came from his thoughts about his workload. Every morning, he’d think, “I have too much to do,” which made everything feel worse. We worked on shifting those thoughts so he could regain control.

Next, we tackled time management. Instead of overwhelming to-do lists, he started making clear decisions about what needed to get done, what could wait, and how much time each task deserved. By planning intentionally, he stopped reacting and started focusing on what mattered most.

Then came imposter syndrome. He had spent years feeling like he had to prove himself. Through coaching, he saw how his brain was wired to focus on mistakes rather than wins. He practiced noticing his successes, challenging negative thoughts, and trusting his own experience instead of assuming others knew more.

A few months later, everything felt different. He told me, “For the first time in years, I don’t feel like I’m scrambling all the time.” He was still busy, but stress, poor time management, and self-doubt no longer controlled his career. And because of that, everything felt easier.

If you’ve ever felt this way, know this—it doesn’t have to be this way. You don’t have to feel constantly behind or doubt your abilities. Just like he did, you can take back control. And when you do, everything changes.

Key Takeaway and Action Item

The key takeaway from today’s episode is that the biggest struggles accountants face—stress, time management issues, imposter syndrome, and more—aren’t just part of the job. They’re patterns that can be changed. 

The truth is that when you learn how to manage your thoughts, make clear decisions about your time, and stop doubting your own abilities, everything gets easier. You don’t need more hours in the day—you just need a better way to use the ones you already have.

For this week, ask yourself, “What’s the one struggle that’s causing me the most stress right now?”

Maybe it’s constantly feeling behind, second-guessing yourself, or never having enough time. Whatever it is, recognizing it is the first step to changing it. Because once you see what’s really getting in your way, you can start to take back control.

And if any of what I talked about today sounds familiar, take The Smarter Accountant Quiz. It only takes five minutes, and it will help you get clear on what’s holding you back. Once you know that, you can start making real changes that actually last.

Take the quiz now and see what’s standing between you and a smarter way to work. You might be surprised by what you find.

Pulling Back The Curtain

As I said in the beginning, I’m going to start switching things up at the end of the podcast and I’m going to start sharing some behind the scenes, personal experiences with the topic of the week.

I think it’s the perfect time to go a little deeper and let the listeners see more of me—the accountant, the coach, and the human behind the mic.

With that said, pulling back the curtain for a second…

I still remember sitting at my desk years ago—kids were little, I was working full-time in public accounting, and I’d come home every night completely drained. Not just tired—emotionally fried. I’d lie in bed thinking, “Is this really what my career is supposed to feel like?”

But I kept pushing through. I told myself I just needed to work harder… get more organized… be better. Meanwhile, I was waking up anxious, second-guessing my work, and silently comparing myself to everyone else who looked like they had it all together.

I didn’t talk about it back then. I didn’t even realize how common it was to feel overwhelmed, behind, and not good enough—especially as an accountant.

That’s part of why I started this podcast. And in this 100th episode, talking about the 6 most common issues accountants face? I wasn’t just sharing what I’ve seen in coaching—I was sharing what I’ve lived.

If you’ve ever felt like you’re constantly chasing a finish line that keeps moving, like you’re capable but stuck, or like you’re the only one who feels this way… please know, you’re not. You’re actually in really good company.

That’s why I created The Smarter Accountant Quiz. It’s not fluff—it’s designed to help you spot the deeper issue that’s running in the background. And once you see it, everything can start to shift.

You can take the quiz in under five minutes at www.thesmarteraccountant.com. And if you want help figuring out what it all means for you, schedule a free 30-minute call with me at www.thesmarteraccountant.com/calendar. No pressure, just clarity.

The truth is that you’re already smart, but this podcast will show you how to be smarter.

Let’s be real—meetings can feel like the bane of our work lives. We’ve all been there: you’re juggling deadlines, emails are piling up, and then, ding!—it’s time for yet another meeting. 

You log on, sit through an hour of discussion, and leave wondering, “What did we actually accomplish?” Or worse, you leave with more on your plate than when you started. It’s frustrating, right?

Now, don’t get me wrong. Meetings can be incredibly useful. They’re supposed to help us connect, plan, and move forward. But when they’re unproductive or dragged out, they can start to feel like huge time-wasters. 

For us accountants especially, time is precious. Every hour spent in an ineffective meeting is an hour we could have used to tackle client work, finalize reports, or check off those tasks we actually want to get done.

So, why do meetings so often feel like a drain? Maybe it’s because they interrupt your flow just as you’re getting into a productive groove. Or perhaps it’s the lack of focus and direction—meetings without a clear agenda that wander all over the place before finally wrapping up with a vague sense of “we’ll circle back on that.” Sound familiar?

And then there’s the toll it takes on your mental energy. Let’s be honest, a jam-packed day full of meetings can leave you feeling drained. 

Have you ever found yourself finishing a day of back-to-back meetings and realizing you’re too mentally wiped out to tackle anything else? There’s a reason for that. Our brains can only handle so much “meeting mode” before they’re completely tapped out.

But what if there was a way to change all that? What if meetings could be a tool, not a time-suck? 

Imagine if every meeting had a clear purpose, wrapped up on time, and left you feeling focused and ready to tackle the next thing on your list. It may sound like wishful thinking, but it’s completely possible with a few small changes.

So here’s the big question: What would it take to make your meetings more effective? What if, instead of dreading them, you could actually look forward to meetings as an opportunity to get things done quickly and efficiently? What if meetings didn’t just steal your time but actually gave you back more focus, more clarity, and more time in your day?

If you’re intrigued by the idea of reclaiming your time and making meetings work for you instead of against you, keep listening. I’m going to dive into why meetings so often go wrong, what’s actually happening in our brains during those long sessions, and some practical tips to make sure every meeting you attend is as effective as it can be. 

By the end of this, you’ll be able to approach meetings with a fresh perspective—and who knows, you might even find yourself with a little extra time in your day.

The Biggest Issues with Ineffective Meetings

Let’s dig into why meetings can feel like they’re wasting time instead of maximizing it. If you’ve ever left a meeting wondering what it was even about, you’re not alone. Ineffective meetings often boil down to a few recurring issues that, unfortunately, are all too common.

One major culprit is the lack of clear goals and agendas. When meetings don’t have a defined purpose, they tend to meander. 

Discussions veer off course, and everyone’s talking, but no one’s quite sure what they’re trying to achieve. Without a focused goal, meetings can quickly turn into long-winded conversations that go in circles. 

People leave feeling just as unclear as they were when they came in—and now they’ve also lost an hour or more they could’ve spent on focused work.

Another issue is inviting too many people. While it can feel inclusive to have everyone present, more participants mean more opinions, which can lead to more sidetracks and tangents. 

And not everyone in the room always needs to be there—some may not have any decision-making role, while others only need the final recap. Too many attendees can add unnecessary complexity, stretching meetings longer than necessary.

Poor time management is another factor that drags meetings down. You’ve probably seen it happen: a meeting that was supposed to be 30 minutes stretches into 45, then an hour, and you realize you’re nowhere near wrapping up. 

This overrun cuts into other tasks and disrupts the flow of the day. Without a time-bound agenda, it’s easy for discussions to lose focus and for small topics to eat up large chunks of time. Everyone’s left playing catch-up with their own work after the meeting finally ends.

Then there’s the trap of recurring meetings that haven’t evolved. Weekly check-ins or standing meetings can be helpful, but over time, they can become routine and lose purpose. 

If the meeting format stays the same, people may start to feel like they’re simply going through the motions. In these cases, a meeting that once felt productive can turn into a box to check off, rather than a tool to help the team move forward.

Finally, there’s the hidden financial impact of unproductive meetings. Time spent in an unproductive meeting is money spent with little to show for it, especially for accountants who could be using that time to bill clients or wrap up projects. 

Every hour lost in a meeting without results is an hour lost from tasks that drive revenue and productivity.

The good news is, with some intentional tweaks, it’s entirely possible to avoid these pitfalls. By identifying and addressing these common issues, meetings can become a powerful tool for moving work forward rather than a frustrating time-sink. 

Why Meetings Can Be Productivity and Time Killers

Alright, so we know what makes meetings ineffective, but have you ever wondered why they feel so draining? Let’s be real—it’s not just about how long they are or how many people are there. 

There’s a reason why, by the end of a meeting, you can feel like your brain’s been squeezed dry and you still have a mountain of work left.

One big reason is how meetings completely interrupt our flow state. You know that feeling when you’re deep into a task—like, really in the zone, knocking things out left and right? That’s what we call being in a “flow state,” and it’s when we do our best work. 

But meetings just pull us right out of that zone. And it’s not easy to jump back in, either. 

Research shows that it can take up to 20 minutes to fully regain your focus after an interruption. So every time you have to stop what you’re doing for a meeting, you lose a chunk of productive time. 

By the time you’re back on task, you’re already playing catch-up, and your brain is working overtime to get back in that groove.

Then there’s the opportunity cost of meetings—basically, what we’re giving up every time we spend an hour or more in a meeting. For accountants especially, that time could be used on high-impact work, like getting through client files, preparing for tax season, or planning ahead for deadlines. 

Instead, meetings that drag on (or could have been emails) end up eating into that time. And the funny thing is, the work doesn’t go away! So we end up staying later or working through lunch just to make up for it. It’s like we’re constantly chasing time because of these meetings.

And I know you’ve probably felt this, too—the mental and physical drain that meetings cause. Back-to-back meetings, especially long ones, can leave you mentally fried. 

Our brains aren’t wired to stay hyper-focused for long stretches without a break, so if you’re sitting in a meeting that’s going past 20 or 30 minutes, your focus naturally starts to drift. You start zoning out, and by the end, it’s like your brain just can’t handle any more information. 

Add in the physical toll from sitting still for too long and staring at a screen, and it’s no wonder you feel completely wiped by the end of the day.

When meetings are stacked one after another like this, it’s like they’re slowly draining your productivity without you even realizing it. But here’s the thing: once we understand why meetings are so exhausting, we can start designing them to work with our brains, not against them. 

Now I want to dive into the brain science behind why we feel so spent after a meeting and how knowing this can actually help us turn meetings into a tool that works in our favor, not against us.

The Brain Science Behind Effective Meetings

Let’s get into what’s actually going on in our brains during these meetings, because understanding a few basics can make all the difference.

First, our brains are built to focus best in short, intense bursts. They’re not designed for long stretches of nonstop concentration. It’s kind of like trying to stretch a rubber band—if you keep pulling, it’s eventually going to snap. 

That’s why those long meetings leave us feeling mentally checked out halfway through, even when we’re really trying to stay engaged. Keeping meetings short and focused actually works with our brains instead of against them.

Then there’s cognitive load—basically, how much information our brains can process at once. Imagine your brain as a computer with limited RAM; once it’s maxed out, everything slows down, and processing new information becomes tough. 

Meetings that pack in too many topics or lack structure overload our “mental RAM.” But when a meeting has a clear structure and agenda, it’s easier for our brains to keep up and stay engaged.

We also deal with something called decision fatigue. Every choice we make in a meeting—whether to speak up, process information, or follow a discussion—drains our mental energy. 

So, in long meetings or complex discussions, we’re more likely to feel wiped out by the end, with our decision-making abilities shot. That’s why a focused, purposeful meeting leaves us feeling more productive, while a long, wandering one leaves us drained.

And let’s talk about memory and retention. Our brains actually remember concise points and focused conversations better than winding discussions. 

Ever wonder why you can barely remember half of what was covered after a long meeting? It’s because our brains don’t know which parts to prioritize. When meetings are clear, with specific takeaways and action items, it’s much easier to remember what’s important.

Knowing these brain basics doesn’t just help us understand why meetings can be so exhausting—it also shows us how to design them to work for us. When we keep cognitive load low, avoid decision fatigue, and respect our brain’s attention span, meetings can go from draining to actually productive.

Now, let’s bust a few common myths about meetings that might be holding us back from making them as effective as they could be.

Busting Myths About Meetings

Alright, let’s get real about some of the myths that keep meetings stuck in “unproductive” mode. These are things we’ve all heard—or maybe even believed—that seem harmless but actually make meetings more exhausting and less effective. Time to bust these myths wide open.

Myth #1: Everyone Needs to Be in the Room

A big one, right? We tend to think that inviting the whole team is inclusive, but it usually just creates more noise. When everyone’s there, discussions get sidetracked, more opinions get tossed in, and it’s way harder to keep the meeting focused. 

The truth is that only the people directly involved in the topic or decision need to be there. Fewer people mean clearer conversations and faster decisions. Next time you’re setting up a meeting, ask yourself, “Who really needs to be here?”

Myth #2: Longer Meetings Get More Done

Ever been in a meeting that drags on and on because someone thinks more time means better results? It’s a myth that doesn’t hold up. In reality, the longer a meeting goes, the more people zone out, and engagement plummets. 

Meetings don’t need to be long—they just need to be focused. Some of the best meetings are 15 or 20 minutes because they cut right to the main points, leaving everyone free to get on with their day. Think of meetings like a sprint, not a marathon.

Myth #3: Weekly Meetings Are Always Necessary

We often get stuck in the habit of scheduling weekly or bi-weekly meetings, assuming they’re essential. But sometimes, recurring meetings lose their purpose, and people start attending out of habit instead of need. 

If there’s no new information or updates, that weekly check-in can become a time drain. Don’t be afraid to cancel a meeting if it’s not adding value. Instead, call a meeting only when there’s something specific to discuss. People will show up more engaged and ready to contribute.

Myth #4: Meetings Need to Cover Everything

It’s tempting to try to tackle as many topics as possible to “make the most of the time.” But cramming everything into one meeting often overwhelms people, and nothing gets fully resolved. 

Instead, keep each meeting focused on one or two key topics. When you stick to a specific agenda, everyone can dive deeper into the discussion and leave with a clear understanding of next steps. Less really is more when it comes to meeting agendas.

Letting go of these outdated ideas about meetings can open up a whole new way of thinking. By ditching these myths, we can design meetings that are lean, effective, and actually helpful. 

Now let’s get into some practical strategies for running meetings that make the most of everyone’s time.

Strategies for Holding More Effective Meetings

Alright, so we’ve busted the myths, and we know the brain science—now let’s talk about what we can actually do to make meetings better. These strategies are all about making meetings feel purposeful, keeping them on track, and helping everyone walk away feeling like their time was well spent. Because let’s be honest, if we’re going to be in a meeting, it better be worth it, right?

Set a Clear Objective

This one might sound obvious, but it’s amazing how many meetings kick off without a clear purpose. When everyone knows the exact goal of the meeting—whether it’s to make a decision, solve a problem, or update the team on progress—it sets a tone that keeps things focused. 

Think of the objective as the meeting’s anchor. If the discussion starts to drift (as it often does), a clear objective helps steer it back. So, before sending out that calendar invite, ask yourself, “What do I want to accomplish in this meeting?” If you can’t answer that, maybe it’s time to rethink the need for the meeting altogether.

Create a Time-Bound Agenda

Have you ever noticed how meetings without an agenda seem to last forever? An agenda not only shows people what will be covered, but it also sets a time limit for each topic. It’s like setting up mini-deadlines within the meeting, which naturally keeps the pace moving. 

And here’s a tip—try sharing the agenda before the meeting starts. This gives everyone a chance to prepare, making discussions faster and more productive. Bonus points if you set a hard stop time. When people know the meeting won’t go on indefinitely, they’re more likely to stay focused and get to the point.

Limit Participants to Essentials

It can feel tempting to invite everyone to a meeting “just in case” they have input. But too many people can actually slow things down and make it harder to reach decisions. Instead, only invite those who are directly involved in the topic or who need to take action afterward. 

You can always send out a summary to others if they need to stay in the loop. Keeping the guest list lean creates a more focused environment where decisions can be made quickly and efficiently.

Use Visuals and Summaries

We talked about how the brain processes and retains information, right? Well, visuals and summaries are a fantastic way to make things stick. When key points are reinforced visually—whether that’s through a quick slide, a chart, or even a few bullet points—it’s easier for people to follow along and retain what’s being discussed. 

And wrapping up with a summary of action items at the end? That’s like the cherry on top. It reinforces what’s been decided and makes sure everyone leaves on the same page.

Assign Action Items and Follow Up

One of the best ways to make meetings meaningful is to end with clear action items and deadlines. Let’s face it: meetings without follow-ups tend to go nowhere. If there’s no accountability, it’s easy for all those great ideas and decisions to fade into the background once everyone’s back to their busy workdays. 

When each person has a specific task and a timeline, it keeps the momentum going. And don’t forget a quick follow-up afterward—an email or a shared document with the action points can be all it takes to keep everyone aligned.

These strategies aren’t just about making meetings more efficient; they’re about giving everyone a sense of purpose and accomplishment. When meetings are clear, focused, and actionable, they actually add value instead of taking it away. 

And the best part? You’ll likely find yourself spending less time in meetings and more time actually getting things done.

Becoming a Smarter Accountant: Learning To Have More Effective Meetings

One of my coaching clients is a manager at a mid-sized firm, and was stuck in a cycle of endless, draining meetings that felt more like obstacles than opportunities. Each week, she’d gather her team for what was supposed to be a productive check-in, but without a set agenda or clear focus, the meetings quickly spiraled. 

Discussions would jump from one topic to the next, with everyone chiming in on unrelated issues. By the end of each session, her list of action items had somehow tripled, and she left feeling mentally exhausted and stressed, knowing her actual work was piling up. 

She dreaded these meetings, but felt they were just part of the job.

Once we began working together, she admitted she hadn’t realized how much her meetings were dragging down her productivity—and her team’s. We worked on creating a new approach: each meeting would have a clear goal, a time-bound agenda, and only the essential team members needed to get things done. 

She learned how to set boundaries within the meeting to keep discussions focused and purposeful. The transformation was immediate. Her meetings went from nearly an hour to a focused 20-30 minutes, with everyone leaving clear on their action items. 

She told me that not only did her own productivity soar, but her team seemed more engaged, too. She now walks into meetings with confidence, knowing they’re designed to move projects forward instead of holding them back. 

For this client, meetings have become a powerful tool, not a necessary evil—and she finally has the time and energy to focus on what really matters in her work.

The bottom line is if you’re dreading meetings, you need to learn how to run or participate in more effective meetings. 

Now I’m going to share the key takeaway from today and an action item for the upcoming week.

Key Takeaway and Action Item

The key takeaway from this episode is that effective meetings aren’t just about saving time—they’re about creating clarity, maintaining focus, and ensuring everyone leaves with a sense of purpose and actionable steps.

For this week, ask yourself, “What can I change or suggest for my next meeting to make it more focused and valuable for everyone involved?”

This question encourages you to look at your meetings with a fresh perspective. Instead of seeing them as an obligation, consider them an opportunity to drive real progress. 

Consider specific changes you can make, like setting a clear agenda, inviting only necessary participants, or ending with defined action items. By taking even a few small steps, you can turn meetings from time-drains into productive sessions that help you and your team move forward with energy and direction.

Well, that’s what I have for you today. Thank you for joining me as I shared The Smarter Accountant’s guide to more effective meetings. I hope you’re walking away with a better understanding of what’s been getting in your way when it comes to effective meetings.

As I always say, you’ve worked hard to become an accountant; it’s time to make it easier to be one.

If you’d like to discuss how to better manage your time or anything you’re currently struggling with, you can schedule a free 30-minute call with me at  https://thesmarteraccountant.com/calendar/. 

And don’t forget to check back each week for more tips and strategies to help you go from being a stressed accountant to a Smarter Accountant.

Also, if you haven’t already, make sure to take The Smarter Accountant Quiz at www.thesmarteraccountant.com to see if you’ve been underutilizing your accountant brain. It’s a great starting point to see where you are and how you can improve.

Lastly, if you’ve found today’s episode helpful, I’d really appreciate it if you could spread the word to other accountants. The more we get this message out, the more we can change the narrative in the accounting profession and help accountants everywhere.

The truth is that you’re already smart, but this podcast will show you how to be smarter.

Let’s be honest—how often do you sit there waiting for that spark of motivation to finally kick in? Maybe it’s a pile of client work staring at you, or a lingering task that’s been on your to-do list for way too long. 

You think, “I’ll get to it when I feel more motivated,” and then… nothing. The spark never comes, and suddenly you’re scrambling to get things done at the last minute.

It’s frustrating, isn’t it? This idea that motivation should somehow show up when we need it most, like a magic wand to make everything easier. 

So if motivation isn’t the key to getting things done… what is? And how do the most productive accountants make progress even when they don’t feel like it? Stick with me, because what I’m about to share might just change the way you approach your work forever.

Think about it. Motivation feels so good when it’s there, right? Like you’re unstoppable and ready to tackle anything. But what happens when it disappears? 

It’s kind of like a fair-weather friend—great company when things are easy but nowhere to be found when life gets tough. You can’t rely on it, and yet so many of us keep waiting for it to show up before we take action.

Here’s the thing: we’ve all been conditioned to believe that motivation is the key to success. You hear it everywhere—find your motivation, stay motivated, motivate your team. 

But no one really talks about how unreliable it is. No one tells you what to do when you wake up on Monday morning feeling completely unmotivated and staring down another busy week.

The truth is, motivation isn’t even the thing that gets the most successful people through their days. So, what is? That’s the question that changes everything.

Have you ever wondered why some people seem to push through no matter how they feel, while others can’t seem to get started unless they “feel like it”? What’s the secret to getting things done on the days when your motivation tank is running on empty?

I’ll give you a hint: it’s not about finding motivation. It’s about building something far more reliable.

If you’ve ever felt like you’re stuck in a cycle of waiting for motivation to strike, only to end up overwhelmed and behind, keep listening. The truth about motivation—and why it isn’t what you think—might just change the way you approach your work and your life.

Ready to learn what no one ever told you? Let’s dive in.

The Fleeting Nature of Motivation

Let’s break down what motivation actually is. At its core, it’s just a feeling—one that comes and goes, often when you least expect it. 

Sometimes it’s sparked by an exciting goal, a deadline, or even just the thought of finally crossing something off your list. Other times? It’s nowhere to be found, no matter how hard you try to summon it.

The challenge with motivation isn’t just that it’s inconsistent; it’s that we give it so much power. Think about it—how many times have you put off starting something because you weren’t “in the mood”? 

Maybe you were waiting for that magical burst of energy or inspiration to sweep you off your feet and make everything easier. But how often does that really happen?

The truth is, motivation doesn’t follow a schedule, and it doesn’t stick around just because you want it to. It can be influenced by your mood, your environment, and even things as random as the weather or how much sleep you got last night. Some days it’s there, but most days? Not so much.

And for accountants, this is where things get tricky. You can’t exactly wait around for motivation when deadlines are looming or clients are calling. If you’re relying on motivation to get you through your work, you might find yourself scrambling more often than not.

For example, let’s say you’ve got a client project sitting in front of you, and it’s not exactly your favorite task. Instead of diving in, you tell yourself, “I’ll tackle it later when I feel more motivated.” But “later” keeps getting pushed further and further back. 

Before you know it, the deadline is right around the corner, and you’re in full-on panic mode trying to pull it all together. Sound familiar?

Here’s the thing—this isn’t about willpower or discipline (yet). It’s about understanding that motivation was never meant to be the driving force behind everything you do. 

It’s a nice bonus when it shows up, sure, but it’s not the engine. Treating it like one is what creates the frustration and stress we all know too well.

So, if motivation isn’t reliable, what is? And how can you get things done even when that spark is nowhere to be found? The answer lies in building something much stronger, and that’s what we’ll explore next.

What’s More Effective Than Motivation?

If motivation is the unreliable friend who only shows up when it’s convenient, discipline is the one who’s always there for you, no matter what. Discipline doesn’t care if you’re tired, unmotivated, or having an off day. It’s the habit of showing up and taking action, even when you don’t feel like it.

The great thing about discipline is that it’s dependable. Unlike motivation, which comes and goes based on how you’re feeling, discipline is something you can count on. 

It’s not flashy or exciting, but it works. It’s the quiet, steady force that helps you keep moving forward, one step at a time, no matter how your day is going.

So, what exactly is discipline? It’s the choice to act, even when every part of you would rather procrastinate. 

It’s deciding in advance what needs to get done and then following through, whether you’re in the mood for it or not. Discipline doesn’t ask, “Do I feel like it?” It just does what needs to be done.

This is why discipline is so reliable—it builds momentum. Each time you act, you’re making progress, even if it’s small. And that progress adds up. You start to realize that even on days when you’re not at your best, you can still get things done.

Let’s look at how this plays out in real life. Imagine it’s Monday morning, and you’re already feeling overwhelmed. Maybe you’re not in the mood to tackle that client project that’s been sitting on your desk. 

If you’re waiting for motivation, that project might sit there all day—or worse, all week. But if you’ve developed discipline, you’ll start anyway. You’ll chip away at it, one piece at a time, until it’s done.

Here’s the truth: the accountants who consistently meet deadlines, even under pressure, aren’t relying on motivation to get them through. They’ve built the habit of discipline. They know that some days they won’t feel like it, and that’s okay. What matters is that they take action anyway.

Discipline isn’t always easy, but it’s always worth it. The more you practice it, the more it becomes second nature. And when it does, you’ll find that you don’t have to rely on fleeting feelings to get things done—you can trust yourself to show up and do the work, no matter what.

If motivation is the spark, discipline is the steady flame that keeps the fire going. It might not always feel exciting, but it’s exactly what you need to stay consistent and get things done.

The Brain Science Behind Why Motivation is Overrated

Let’s get into the “why” behind all of this. Motivation might feel great when it shows up, but it’s not designed to stick around—and there’s a good reason for that. Motivation comes from your brain’s reward system, specifically a chemical called dopamine. 

Every time you feel motivated, your brain is giving you a little hit of dopamine to encourage you to take action. It’s like your brain saying, “Hey, this feels good—let’s do more of this!”

But here’s the catch: dopamine isn’t meant to keep flowing indefinitely. It spikes quickly and then drops off just as fast. This is why you can start a task feeling fired up, only to lose steam halfway through. 

Your brain isn’t wired to keep you motivated—it’s wired to conserve energy. Once the initial excitement fades, your brain shifts into “saving mode,” and suddenly, the task you were so excited to start feels like a slog.

This is where discipline comes in. Unlike motivation, which is fueled by a quick burst of dopamine, discipline is about building habits that stick. 

Every time you follow through on something—whether it’s getting started on a project, sticking to a schedule, or knocking out that one task you’ve been avoiding—you’re strengthening the neural pathways in your brain that make it easier to act next time. It’s like carving a trail through the woods: the more you walk it, the clearer and easier the path becomes.

For accountants, this is a game-changer. Our work is full of recurring tasks—deadlines, client deliverables, monthly reconciliations. Waiting for motivation to get you through those tasks is like rolling the dice and hoping for the best. 

But discipline? Discipline rewires your brain to make action your default setting, even when you’re not “feeling it.”

Here’s an example. Let’s say you’re staring down a big project. It’s not urgent yet, so your brain isn’t giving you that dopamine hit to get started. If you’re relying on motivation, you might find yourself procrastinating, hoping that spark of energy will show up later. 

But if you’ve trained yourself to act out of discipline, you’ll get started anyway. Even if it’s just a small step, you’re teaching your brain, “This is what we do—we take action.” Over time, that habit becomes second nature, and starting gets easier and easier.

The best part? Your brain rewards discipline in its own way. Each time you take action, you build momentum, and with it, a quiet sense of confidence that you can handle whatever’s next. 

You stop waiting for motivation to show up, because you don’t need it anymore. You’ve built something much stronger—a system that works no matter what kind of day you’re having.

So, while motivation might give you a quick boost, discipline is the real secret to getting things done. And the more you understand how your brain works, the easier it becomes to use it to your advantage.

How To Build What Actually Works

Now that we’ve talked about why discipline is more reliable than motivation, let’s look at how you can actually build it. Here’s the good news: you don’t have to overhaul your entire life overnight to become disciplined. 

In fact, the best way to start is by thinking small—really small.  The truth is that discipline isn’t about making massive changes all at once; it’s about creating tiny habits that you can stick to consistently. 

For example, instead of saying, “I’m going to overhaul my whole workflow this week,” start with something as simple as committing to spend the first 10 minutes of your day tackling your highest-priority task. That’s it. Just 10 minutes. 

When you start small, it’s easier to keep your word to yourself, and every time you follow through, you’re building trust in your ability to act, no matter what.

One of the most powerful tools for building discipline is making decisions ahead of time. When you plan your day—or even your week—you’re essentially removing the mental debate about what to do in the moment. Time-blocking is perfect for this. 

By deciding ahead of time what you’ll do and when, you take the guesswork out of your day. You don’t have to sit there wondering, “What should I work on next?” You’ve already made the decision, and now all you have to do is follow through.

Think of it like making a reservation for your time. When you make a reservation at a restaurant, you don’t second-guess it when the time comes—you show up. It’s the same with time-blocking. You’re treating your time with the same level of respect and intention.

Here’s where it gets really powerful: discipline isn’t just about actions; it’s also about managing your thoughts. The way you talk to yourself matters more than you might realize. 

If your inner dialogue is full of thoughts like, “I don’t feel like doing this,” or “I’ll never get it all done,” guess what? Your brain is going to look for ways to confirm that.

But if you intentionally shift your thoughts to something like, “I can do hard things,” or “I’m just going to take the next step,” you’re creating a mental environment that makes action easier. It’s not about forcing positivity—it’s about giving yourself the kind of mindset that supports discipline, not fights against it.

Let me give you an example.  Imagine it’s a typical Monday morning, and your to-do list is already overwhelming. If you’re relying on motivation, you might spend half the day avoiding the toughest tasks, waiting to “feel ready.” 

But if you’ve built the habit of discipline, you’ll start small—maybe with a single email or a simple prep task for a client project. You’ll follow your time blocks, not because you feel like it, but because you’ve already decided they matter.

By the end of the day, you’re not just crossing things off your list—you’re reducing stress, gaining momentum, and proving to yourself that you can trust your own decisions. And that confidence? It’s priceless.

Building discipline doesn’t mean being perfect. It’s about showing up consistently, even when things aren’t ideal. Every small habit, every intentional choice, and every managed thought adds up, creating a system that works for you. 

And once you’ve built that system, you’ll never need to wait for motivation again. You’ll already have everything you need.

Becoming a Smarter Accountant: Successfully Managing His Workload Despite a Lack of Motivation

When he first came to me, one of my clients was drowning in a sea of deadlines and pressure. He was a highly skilled accountant, but he constantly felt like he was falling behind, stuck in a cycle of procrastination and last-minute scrambles. 

He’d tell me, “I know what I need to do, but I just can’t seem to get started. I keep waiting for the right moment, and it never comes.”

Every Sunday night, the weight of the week ahead would hit him like a ton of bricks. He’d plan to tackle his workload with the best intentions, only to get stuck in a spiral of avoidance by Monday morning. 

A single email could derail his entire day, and the projects he put off would haunt him until the deadlines loomed too close to ignore. By then, the stress was unbearable, and he’d end up working late into the night just to catch up.

He told me he felt ashamed. How could someone so smart and experienced fall into this pattern over and over again? I could totally feel his frustration. He wanted to do better—for his clients, for his career, and for himself—but he didn’t know where to start.

When we started working together we began by unraveling his dependence on motivation. He’d always believed he needed to “feel ready” to get started, and that belief was holding him hostage. I explained that motivation is fleeting, but discipline is something he could build step by step.

At first, it felt awkward for him. I encouraged him to start small, with micro-habits like setting aside 10 minutes each morning to dive into his most important task—whether he felt like it or not. 

He also began time-blocking his day, reserving time for tasks like he’d reserve a table at a restaurant. The shift wasn’t dramatic at first, but he stuck with it, and over time, those small steps started to build momentum.

The real breakthrough came when he started managing his thoughts. We worked on the internal dialogue that had been sabotaging him—thoughts like, “I’ll never get this done in time,” or “This is too much to handle.” 

Instead, he practiced replacing them with thoughts like, “I can handle this one step at a time,” and “Getting started is the hardest part, and I’m already doing it.”

Fast forward a few months, and he’s a completely different person. He still has deadlines and busy days, but now he faces them with confidence instead of dread. 

He doesn’t wait for motivation anymore; he trusts the systems we’ve built together and knows how to follow through, no matter how he’s feeling.

The most emotional moment for me came when he said, “For the first time in years, I feel like I’m in control of my work instead of my work controlling me.” That’s the power of discipline—it doesn’t just change the way you work; it changes the way you see yourself. And for him, that was everything.

The bottom line is, when you stop waiting for motivation and start building discipline, you take back your power—and that changes everything.

Now I’m going to share the key takeaway from today and an action item for the upcoming week.

Key Takeaway and Action Item

The key takeaway is this: Motivation is fleeting, but discipline is dependable. When you stop waiting for the perfect moment to feel ready and instead build small, consistent habits, you take control of your actions—and ultimately, your results. Discipline isn’t about perfection; it’s about showing up for yourself, even when it’s hard.

For this week, ask yourself, “What’s one small action I can commit to today, even if I don’t feel like it?”

This question shifts your focus from how you feel to what you can do. It reminds you that progress doesn’t require big, dramatic steps—it starts with something as simple as taking the next action. 

Asking yourself this question puts you in the driver’s seat. Instead of waiting for the right circumstances, you’re making the decision to act, no matter what’s going on around you.

It’s important because discipline grows through practice. The more you choose to take small actions—even when motivation isn’t there—the easier it becomes to trust yourself to follow through. Over time, those small steps build momentum, confidence, and a sense of control over your work and life.

When you ask this question regularly, it helps you focus on what’s possible right now. And that’s where true change begins.

Well, that’s what I have for you today. Thank you for joining me as I shared the truth about motivation that no one ever told you. I hope you’re walking away with a better understanding of what’s been getting in your way of getting things done.

As I always say, you’ve worked hard to become an accountant; it’s time to make it easier to be one.

If you’d like to discuss how to better manage your time or anything you’re currently struggling with, you can schedule a free 30-minute call with me at  https://thesmarteraccountant.com/calendar/. 

And don’t forget to check back each week for more tips and strategies to help you go from being a stressed accountant to a Smarter Accountant.

Also, if you haven’t already, make sure to take The Smarter Accountant Quiz at www.thesmarteraccountant.com to see if you’ve been underutilizing your accountant brain. It’s a great starting point to see where you are and how you can improve.

Lastly, if you’ve found today’s episode helpful, I’d really appreciate it if you could spread the word to other accountants. The more we get this message out, the more we can change the narrative in the accounting profession and help accountants everywhere.

The truth is that you’re already smart, but this podcast will show you how to be smarter.

Let’s talk about something your brain does without you even realizing it: it’s called confirmation bias. It’s a fancy way of saying that we tend to notice things that back up what we already believe—and we ignore the rest.

I’ll explain more in a minute, but you might be asking yourself, “Why does this matter?” Because whether you’re at work, at home, or just going about your day, confirmation bias is shaping how you see the world and the decisions you make.

Think about it—have you ever been absolutely sure a client was going to be difficult? And didn’t it seem like every email they sent just proved you right? What if you’d already decided they were helpful instead? Would you have noticed something completely different?

The truth is that our brains are wired to focus on what we expect to find. But what happens when those expectations don’t reflect the whole picture?

What if the way you see a coworker, a project, or even yourself isn’t the full picture? What if your brain is just hunting for proof that what you believe is true—even when it’s not helping you?

This isn’t about being wrong or right; it’s about what we focus on and why. Our brains like to stick to familiar beliefs, even when they hold us back.

For example, have you ever caught yourself thinking, “I’m just not good at this,” and then finding endless proof to back it up? Why is it so much easier to confirm a negative thought than to challenge it?

The truth is, confirmation bias is something all of us deal with. I’ll explain more about this later, but it’s a built-in feature of the human brain—one that’s trying to keep things simple and efficient.

But here’s the thing: what if you could use that same mental habit to your advantage? What if you could train your brain to confirm empowering beliefs instead of limiting ones?

It’s a fascinating idea, isn’t it? The way we think shapes what we see, and what we see shapes what we believe. But how often do we stop to ask, “Is this belief actually helping me?”

If you’ve ever felt stuck in your thinking or wondered why certain patterns keep showing up, you’re not alone. The good news is that once you understand how confirmation bias works, you can start to notice it—and even change it.

Are you curious yet? Understanding confirmation bias starts with knowing exactly what it is and why our brains love it so much.

What Exactly Is Confirmation Bias?

Let’s get into a little more about what confirmation bias is.  Confirmation bias is like having a built-in spotlight in your brain. Whatever you already believe, your brain shines that light on anything that matches it—and leaves everything else in the dark.

It’s not something we do on purpose; it’s more like a reflex. The brain loves patterns, and it feels good when we find things that fit the ones we already know.

For example, if you believe you’re bad at meeting deadlines, your brain will zoom in on every time you’re late. But it will also conveniently overlook all the times you finished early or right on time.

This habit of the brain isn’t about being good or bad—it’s about being efficient. If you’ve thought something for a long time, your brain assumes it’s important and keeps proving it to you.

But here’s the tricky part: your brain doesn’t check if the belief is helping or hurting you. It just keeps looking for proof, no matter what.

Think about how this plays out in daily life. If you believe someone is unreliable, your brain will zoom in on every mistake they make, just like it overlooks your own successes when you believe you’re bad at something. 

It’s not the world that’s changing—it’s what your brain decides to focus on. That’s confirmation bias in action.

This isn’t just about how we see other people; it’s also about how we see ourselves. Your brain loves to reinforce the stories you’ve been telling yourself for years, even if they’re holding you back.

The funny thing is, we don’t even realize it’s happening most of the time. It feels like we’re just observing facts, but really, we’re seeing a filtered version of reality.

Understanding confirmation bias isn’t about judging yourself. It’s about noticing the stories your brain is telling and asking, “What else might be true?”

Once you understand confirmation bias, you’ll start noticing how it shows up everywhere. And for accountants, it’s especially important to recognize because precision and objectivity are key to the work we do.

Why Confirmation Bias Matters for Accountants

So why am I talking about this on a podcast for accountants?  Because in accounting, precision and objectivity are non-negotiable. But confirmation bias doesn’t care about those rules—it’s always working in the background, influencing how you think and what you notice.

When you’ve already decided something is true, your brain focuses on evidence that supports it, even if it’s not the most accurate conclusion. 

Imagine reviewing a client’s records while convinced they’re careless with their finances. Every mistake you find will seem to confirm that belief, even if the majority of their records are perfectly fine.

Confirmation bias also shows up when we evaluate our own performance. If you believe you’re “terrible at delegating,” you’ll focus on every time something went wrong after you handed it off. Meanwhile, the times you delegated successfully will quietly fade into the background.

I see this all the time with my Smarter Accountant Time Management coaching clients.  They have a difficult time delegating because they’ve had a few issues in the past and their brain just wants to focus on them, resisting the idea that delegation can work.

And what about decision-making? Whether it’s choosing a software solution, creating a financial strategy, or advising a client, confirmation bias can steer you toward the conclusion you want instead of the one that’s most accurate. Even when you’re staring at conflicting data, your brain has a way of making the preferred outcome feel like the only right choice.

It doesn’t stop there. In team dynamics, confirmation bias can build walls where there could be bridges. If you’ve decided a coworker is difficult, every interaction becomes “proof” of that belief, while their positive efforts get overlooked. Over time, it becomes harder to see them any other way.

The real problem isn’t that our brains do this—it’s that we rarely notice it happening. Confirmation bias is sneaky.  It works quietly, shaping our thoughts, decisions, and even our relationships without us realizing it.

In a profession like accounting, where small assumptions can lead to big consequences, learning to spot confirmation bias isn’t just helpful—it’s essential. It’s the key to seeing situations clearly, making better decisions, and improving how you work with clients and colleagues.

Spotting confirmation bias in your work is one thing, but understanding why your brain works this way takes it to a whole new level. Let’s dig into the science behind it so you can see how your mind shapes what you notice—and what you don’t.

The Brain Science Behind Confirmation Bias

Since this is the podcast that blends brain science with accounting, let’s talk about the brain science behind confirmation bias.

Confirmation bias isn’t just a bad habit—it’s rooted in how our brains are designed to work. The brain is constantly sorting through information, deciding what’s important and what can be ignored. This isn’t random; again, it’s all about efficiency.

Your brain wants to save energy, so it sticks to what it already knows. If you’ve been thinking a certain way for years, your brain considers that thought a well-worn path. It’s easier to keep walking down that familiar road than to start carving out a new one.

Here’s another thing your brain does: it loves being right. Every time it finds evidence to support your belief—whether it’s “I’m bad at presenting” or “That client is always late”—it gives you a little reward in the form of a feel-good chemical called dopamine. 

That’s why it feels satisfying to be “proven right,” even when the belief isn’t helping you.

But being right isn’t always a good thing. The same mechanism that makes your brain confirm positive beliefs can also reinforce negative ones. If you believe “I’m overwhelmed and there’s never enough time,” your brain will focus on every stressful moment to keep that story alive.

Then there’s the brain’s fear of change. To your brain, a new belief feels risky. It’s like stepping into unfamiliar territory, and the brain doesn’t like that—it sees uncertainty as a potential threat. This is why changing how you think about something often feels uncomfortable or even scary.

On top of that, our brains are wired to prioritize speed over accuracy. The part of your brain responsible for quick decisions, the Toddler Brain, loves shortcuts. It grabs onto whatever aligns with what you already believe and skips the hard work of considering other perspectives.

This process might have been helpful when our ancestors needed to make snap decisions to survive. But in the modern world, especially in accounting, it can cause more harm than good. It can lead to missed opportunities, flawed decisions, and strained relationships.

The good news is that the higher part of your brain—the Supervising Parent—can override this instinct. This part of the brain is where logic and intentional thinking happen. When you slow down and question your beliefs, you give this part of your brain a chance to step in and take the lead.

The bottom line is that understanding the science behind confirmation bias is empowering because it puts you back in control. Now, let’s look at how you can take this natural tendency and turn it into a tool for growth.

How to Turn Confirmation Bias Into an Advantage

Now that you know that confirmation bias is always running in the background, why not flip it around and make it work for you instead of against you? That same habit of focusing on what you already believe can actually help you get the results you want—if you point it in the right direction.

Start by paying attention to the stories you’re telling yourself. Do you ever catch yourself thinking, “I’m too disorganized to handle this,” or “That client never listens to me”? Once you notice those thoughts, ask yourself: are they helping you or just holding you back?

Then try asking better questions. Instead of thinking, “Why is this client so difficult?” what if you asked, “What’s one way they’ve been helpful lately?” Your brain loves answering questions, so give it something better to work with—it’ll start finding answers you didn’t expect.

Another thing that helps is looking for evidence that challenges your negative beliefs. Let’s say you’ve convinced yourself, “I’m terrible with technology.” Start paying attention to moments when you actually figured something out, no matter how small. Those little wins add up and can start shifting how you see yourself.

And here’s a big one: reframing. If you’re thinking, “I can’t handle this busy season,” try flipping it to, “This is my chance to practice staying calm under pressure.” When you do that, your brain will start looking for proof that the new thought is true—and it will find it.

It’s also really helpful to have someone who can give you honest, constructive feedback. Whether it’s a mentor, coach, or a trusted colleague, having someone who can help you see things from a different perspective can make all the difference.

Finally, focus on building positive beliefs on purpose. If you decide, “I’m great at solving problems under pressure,” your brain will start noticing all the ways that’s true. The more you reinforce those beliefs, the stronger they’ll become.

You can’t just turn off confirmation bias—it’s always going to be there. But you can guide it.

When you’re intentional about what you want to believe and actively look for proof to back it up, you can turn this natural habit into a powerful tool. Instead of keeping you stuck, it can help you grow in ways you didn’t think were possible.

Becoming a Smarter Accountant: Dealing With Confirmation Bias As An Accountant

One of my coaching clients came to me feeling completely stuck. She believed she was terrible at managing her time and was convinced that no matter what she tried, she’d always be behind on her work. Every time she missed a deadline or felt overwhelmed, it became “proof” that she wasn’t cut out for her role.

During one of our sessions, I introduced her to the idea of confirmation bias. At first, she was skeptical—she was sure her thoughts about herself were just facts. But I asked her to try a simple exercise: look for moments, no matter how small, where she handled her time well.

At first, she struggled. But then she started noticing little wins, like finishing a client’s report a day early or organizing her inbox in less time than expected. Slowly, she began to see that her belief wasn’t the full story.

Over the next few weeks, she started reframing her thoughts. Instead of telling herself, “I’m always behind,” she shifted to, “I can figure out how to manage this.” Her brain began to find evidence for this new belief, and her confidence grew.

By the end of our work together, she wasn’t just managing her time better—she felt more in control and capable. She told me that for the first time in years, she didn’t dread busy season. 

Her old belief had held her back, but once she understood how her brain worked, she was able to turn it into her biggest advantage.

Now I’m going to share the key takeaway from today and an action item for the upcoming week.

Key Takeaway and Action Item

The key takeaway is that confirmation bias is always at work, shaping how you see the world and yourself. The good news is, with a little awareness, you can turn it from a stumbling block into a stepping stone for growth and success.

For this week, ask yourself, “What am I focusing on, and is it actually helping me?”  This question cuts straight to the heart of how confirmation bias works. 

Paying attention to your thoughts can reveal beliefs that hold you back. Once you see them, you can choose to focus on ones that move you forward.

It’s like taking the reins and deciding how you want your mind to see things—it’s such a game-changer!

The bottom line is that you can’t stop your brain from looking for evidence to support your beliefs, but you can decide what beliefs you want it to focus on. When you intentionally guide your thoughts, confirmation bias becomes a tool to reinforce your growth, confidence, and success. 

So, start paying attention to where your mental spotlight is aimed—it might just change everything.

Well, that’s what I have for you today. Thank you for joining me as I explained confirmation bias and how it shapes your work as an accountant. I hope you’re walking away with some awareness that might change how you manage your career and your life.

As I always say, you’ve worked hard to become an accountant; it’s time to make it easier to be one.

If you’d like to discuss how to better manage your time or anything you’re currently struggling with, you can schedule a free 30-minute call with me at  https://thesmarteraccountant.com/calendar/. 

And don’t forget to check back each week for more tips and strategies to help you go from being a stressed accountant to a Smarter Accountant.

Also, if you haven’t already, make sure to take The Smarter Accountant Quiz at www.thesmarteraccountant.com to see if you’ve been underutilizing your accountant brain. It’s a great starting point to see where you are and how you can improve.

Lastly, if you’ve found today’s episode helpful, I’d really appreciate it if you could spread the word to other accountants. The more we get this message out, the more we can change the narrative in the accounting profession and help accountants everywhere.

The truth is that you’re already smart, but this podcast will show you how to be smarter.

Before I get started, I just wanted to mention that I am running a monthly group coaching program for accountants on the 3rd Friday of every month at 12 pm EST.  For April I had to change things a little so we’ll be meeting on the 2nd Friday, April 11th.  The topic for April is “Time Estimation.” 

If things always take longer than expected or you’re constantly running out of time, you’re not alone.  But I’ll be working on helping you spot what’s throwing off your time estimates and how to get back in control.

When you join, every month you’ll get a workbook to dive deeper into the topic of the month, you get the one hour group coaching session, access to a private Linkedin group where you can network and connect between sessions, and a monthly mini on-demand video about the topic.  

If you are interested, email me at dawn@thesmarteraccountant.com with “Group Coaching” in the subject line and I’ll send you the details. 

Okay, let’s get started with this week’s episode.  Have you ever really thought about where you work best? Not just your desk setup or whether you like a coffee shop vibe, but where you actually feel the most focused and balanced?

For years, accountants thought we had to be in an office to do our jobs. Then 2020 happened, and suddenly, we had to figure out how to work from home. And guess what? A lot of us realized we could actually get just as much—if not more—done without being in the office.

That changed everything. It made us ask: Do we really need to be in the office every day?

Now, thanks to technology, we have choices—office, remote, or hybrid. But it’s not just about where you work. It’s about how each option affects your productivity, your focus, and even your energy levels.

The truth is, there’s no one-size-fits-all answer. Maybe you thrive on the structure of the office. Maybe working from home gives you the freedom you never knew you needed. Or maybe, like a lot of accountants, you’re finding that a mix of both is the sweet spot.

It’s great to have options, but let’s be real—it can also feel a little overwhelming.

What works for you might not work for someone else, and that’s okay. But understanding the pros and cons of each setup? That’s the key. Because this isn’t just about comfort—it’s about your well-being and productivity.

And here’s something interesting—how we work isn’t just about personal preference. It’s tied to how our brains function. And that’s definitely worth thinking about.

So, let’s dive in. Whether you’ve already found your perfect setup or you’re still figuring it out, this is something we all need to think about. The way we work has changed—and the way we think about work and life has too.

The Traditional Office Model: A Tried-and-True Setup

Let’s be real—there’s something familiar about the traditional office. For years, accountants like us were expected to show up, settle in, and get to work. It’s how we were trained, and for many, it still feels like the best setup for staying focused and productive.

There’s structure, routine, and easy access to coworkers. Need help with a tricky return or a client question? Just walk over to someone’s desk. Have a complicated audit issue? A five-minute hallway chat can clear things up fast. That kind of quick problem-solving is hard to replicate when you’re working remotely.

Some big firms, like PwC and KPMG, still rely on in-office work for team-based projects like audits or client consultations. And honestly, there’s something to be said for face-to-face collaboration when you’re working through complex issues.

For some accountants, the office also makes it easier to separate work from home. When you’re in the office, you’re in work mode. When you leave, you can (hopefully) switch off. That physical boundary helps create a clearer line between work life and personal life—something that’s not always easy when you’re working from home.

But let’s talk about the downsides. The commute alone can be exhausting—spending an hour (or more) in traffic or crammed onto a train just to get to work? That’s time you could be using to knock out emails, prep for the day, or just enjoy a slow morning.

Then there are the office distractions—coworkers stopping by to chat, meetings that pop up out of nowhere, and the general office buzz that makes it tough to focus when you really need quiet time for deep work.

For some, the office still works. But for others, it feels a little rigid—especially now that we know work can be done differently. The predictability and in-person collaboration are great, but they come with trade-offs: long commutes, constant interruptions, and feeling “on” from the moment you step in until the second you leave.

And that’s the real question—does the office actually help you work better, or is it just what you’re used to?

The traditional office model may have been the gold standard for decades, but it’s no longer the only way to work. That’s why remote work has changed the game for so many accountants. It’s a completely different setup, but for some of us, it offers freedom and flexibility the office never could.

Let’s take a look at how working from home has reshaped the way we work.

The Rise of Remote Work: Flexibility Meets Freedom

For some of us accountants, it’s a game-changer. For others, it still feels a little unfamiliar. But whether you love it or not, there’s no denying that it’s completely reshaped how we think about getting work done.

I remember when working from home was something you did only on snow days or when a kid was sick. Now, it’s a real option for a lot of us—and for good reason.

There’s something freeing about skipping the morning rush, avoiding traffic, and ditching the long commute. Instead, you can roll out of bed, grab your coffee, and get straight to work—often in your favorite sweatpants. 

And the best part is that you control your environment. Want music in the background? Go for it. Prefer total silence? No problem. Your space, your rules.

The thing is, a lot of smaller accounting firms and solo practitioners have gone fully remote, which means they can work with clients anywhere—sometimes even internationally—without needing a physical office. And the hiring pool is way bigger when you’re not limited to local talent.

In fact, I was just working with one of my accountant entrepreneur coaching clients and encouraged her to use the fact that her firm is 100% remote as a selling point to potential clients.  The fact that she is able to hire the best employees in the country and not be limited to the best in her geographic area can be a big plus.

But let’s be honest—it’s not just about convenience. Many of us have found we actually get more done at home. No surprise interruptions, fewer meetings, and the flexibility to work when we’re at our best. If you’re an early bird like me, you can knock out deep-focus work first thing in the morning. Night owls? You can tackle projects when you’re naturally more productive.

Of course, remote work isn’t perfect. It can get lonely, especially if you’re used to the buzz of an office. Without those quick chats with coworkers, it’s easy to feel disconnected.

And let’s talk about boundaries—because they can be tricky. When your home is your office, it’s way too easy to keep working. One minute you’re shutting down for the day, the next you’re answering emails at 9 p.m. just because your laptop is right there.

Then there’s the mental switch. The same space where you relax and watch Netflix at night is also where you’re prepping tax returns during the day. Without that clear separation, stepping away from work can feel almost impossible.

So, while remote work gives us incredible freedom, it also comes with responsibility. The flexibility is amazing, but it requires discipline to manage time and set boundaries.

For many accountants, the benefits far outweigh the challenges. But if neither full-time office work nor remote work feels quite right, there’s another option—the hybrid model. Let’s take a look at that next.

The Hybrid Model: The Best of Both Worlds?

Now, let’s talk about the hybrid model—a little office time, a little remote work. For a lot of accountants, myself included, this setup just works. It gives us the structure of the office and the flexibility of home. Kind of like having the best of both worlds, right?

With a hybrid setup, you get to choose when to go into the office and when to stay home. Maybe you head in a couple of days a week to meet with clients, catch up with coworkers, or work on team projects. Then, the rest of the time, you’re at home, tackling deep-focus work without the usual office distractions.

It’s no surprise why so many accountants love this option. You still get face-to-face time for things like brainstorming, mentoring, or just feeling connected to your team. But you’re not stuck in the office every day, which means you also get the perks of remote work—like fewer interruptions and no commute.

I was just telling my husband that I get along so well with the coworkers I share my home office with.  They sleep most of the day, they don’t complain or gossip, and they only need my attention when I need to let them out in the backyard (of course I’m talking about my two dogs.)

Some firms, like Grant Thornton, have embraced hybrid work, letting employees split their time between home and the office to boost both productivity and collaboration. Small to mid-sized firms—like the one I work for—offer flexibility based on workload, which makes a huge difference during busy seasons.

But let’s be real—hybrid work isn’t perfect. Scheduling can be tricky, especially when everyone has different in-office days. Sometimes you need an in-person meeting, but half the team is working remotely. And then there’s hybrid guilt—you know, that little voice in your head wondering if your coworkers think you’re slacking off just because they can’t see you working.

On top of that, constantly switching between workspaces can take a toll on focus and productivity. One day, you’re in the office, surrounded by people, bouncing between meetings and quick chats. The next day, you’re at home, trying to shift into deep focus mode—but your brain is still in “collaboration mode.”

Or maybe it’s the other way around: you’ve had a quiet, productive work-from-home day, and then suddenly, you’re back in the office, struggling to concentrate with all the background noise and interruptions.

It takes time to mentally adjust every time you switch locations, and that adjustment isn’t always seamless. Some accountants thrive on the variety, while others find it exhausting to constantly shift between two different work setups.

On the flip side, when you are in the office, you might feel like you’re missing out on the freedom of working from home. It can feel like a constant balancing act—trying to stay productive no matter where you are. And while some people love switching between locations, others find it exhausting to adjust to different workspaces throughout the week.

Still, when hybrid work does work, it’s a game-changer. You get the flexibility to work where you’re most productive while keeping that in-person connection when you need it. It’s a great middle ground—no rigid “all-or-nothing” approach.

So, whether you’re someone who leans more toward office life or home life, hybrid work lets you have a foot in both worlds. And for many of us, that’s the perfect balance. But no matter where we work, there’s something deeper going on—our brains are playing a huge role in how we function in each setup.

Let’s take a closer look at what’s happening behind the scenes.

The Brain Science Behind Your Work Environment

Alright, let’s talk about something we don’t always think about but should—how our brains react to where we work. It’s wild, but our brains are wired to respond differently depending on the environment we’re in. And that plays a huge role in how focused, productive, and even happy we feel during the workday.

Let’s start with the office. Ever notice how some accountants feel more productive there? That’s because our brains love routine and structure. Walking into an office sends a clear signal: It’s time to work. 

You’ve got a dedicated workspace, a clear division between “work mode” and “home mode,” and all those little office cues—your desk, coworkers, the smell of coffee brewing. These things help your brain switch into focus mode.

Plus, we’re wired for social interaction. Being around colleagues can actually boost creativity and problem-solving, which is why brainstorming sessions often work better in person.

Now, what about remote work? Well, it’s a little trickier for the brain. Without that physical separation between work and home, your brain has to create that boundary on its own—and that’s not always easy.

Sure, working from home lets you design your ideal workspace (hello, noise-free deep focus!), but it also makes it harder to switch off. That’s why so many accountants struggle with “remote burnout.” When your laptop is right there, it’s tempting to answer one more email or tweak one more report. Before you know it, your brain never fully relaxes.

Then there’s the hybrid model, which sounds like the best of both worlds—and for some, it is. But switching between home and office constantly forces your brain to adjust. This is called context switching, and our brains aren’t great at it. Every time you move between workspaces, your brain has to recalibrate, which can leave you feeling drained even after a productive day.

Think about it—when you’re in the office, your day is often filled with meetings, quick questions from coworkers, and shifting between multiple client tasks. Then, when you work from home the next day, you’re suddenly expected to sit down and focus deeply on a complex tax return or audit analysis. 

Your brain has to shift gears from “collaboration mode” to “deep focus mode,” and that transition isn’t always smooth. By the time you fully adjust, it’s time to switch environments again. No wonder hybrid work can feel mentally exhausting at times.

So, which setup is best? Honestly, it depends on your brain. If you thrive on structure, the office might be your sweet spot. If you need flexibility and quiet, remote work could be your thing. And if you like a little of both, hybrid can work—as long as you’re mindful of how the back-and-forth affects your focus and energy.

At the end of the day, understanding how your brain reacts to different work setups helps you make smarter choices about where and how you work. And once you figure that out? You can set yourself up for success, no matter what model you choose.

Becoming a Smarter Accountant: Making My Office Choice Work Best

Let me tell you a little about my own journey to finding the right work environment. When I started at Deloitte in 1988, there was only one way to work—you went into the office, every day, no questions asked. It was just how things were done, and it worked because it was the only option we had. 

Fast forward about 13 years later, and I moved to a smaller firm. That’s when I started to experiment with something new. I gradually transitioned into a hybrid setup, working three days a week in the office and two days from home. It gave me the structure I was used to while offering me a bit more flexibility.

But life has a way of throwing curveballs. Recently, I’ve been going through surgery and chemotherapy treatments, which meant I had to adjust again. For the past nine months, I’ve been working entirely from home. It wasn’t what I had planned, but it turned out to be exactly what I needed. 

Here’s the wild part: even with everything going on, I finished my work for the extended tax deadline two weeks early. That’s right—despite taking days off for chemo treatments and recovery, I was done ahead of time.

When I told my husband, he looked at me and said, “How is that even possible?” And my answer was simple: “Think about what’s different this year. I’ve been working 100% from home.”

The truth is, I’ve been able to make this work because I know how to manage my focus and my time. It didn’t matter that I wasn’t sitting in an office or that I had to take time off for treatments—I had the tools and the mindset to get it done. 

Once my health is back on track, I’m planning to go back to a hybrid model—working two days in the office and three days from home. It’s the balance that works for me, and it’s one I’ve crafted based on what I’ve learned about myself over the years.

That’s the key here: it’s not about where you work, but how you make your work environment work best for you. Whether you’re in an office, at home, or doing a little of both, becoming a smarter accountant means knowing how to manage your time, your focus, and your energy. 

Once you figure that out, you can thrive no matter where your desk happens to be.

Now I’m going to share the key takeaway from today and an action item for the upcoming week.

Key Takeaway and Action Item

The key takeaway from this episode is that choosing the best work model—whether office, remote, or hybrid—comes down to understanding how each option impacts your productivity, focus, and overall well-being. It’s not just about where you physically work, but how that environment supports or hinders your ability to manage your time, energy, and mental health. 

By being intentional about where and how you work, you can set yourself up for success, whether you’re collaborating in the office, enjoying the flexibility of remote work, or finding a balance with a hybrid approach. The goal is to create a work environment that helps you thrive both professionally and personally.

This week, ask yourself, “What work environment allows me to stay most focused and productive without sacrificing my mental well-being?”  This question highlights the importance of balancing productivity with mental health.

You should be considering how each environment (office, remote, or hybrid) impacts your focus, energy levels, and ability to disconnect from work when needed. It reinforces that the choice isn’t just about where you work but how you feel and perform in that setting.

Well, that’s what I have for you today. Thank you for joining me as I shared a comparison of work environments and the brain science behind each.  I hope you’re walking away with a better understanding of what might be best for you.

As I always say, you’ve worked hard to become an accountant; it’s time to make it easier to be one.

If you’d like to discuss how to make your work environment work best for you, you can schedule a free 30-minute call with me at  https://thesmarteraccountant.com/calendar/. 

And don’t forget to check back each week for more tips and strategies to help you go from being a stressed accountant to a Smarter Accountant.

Also, if you haven’t already, make sure to take The Smarter Accountant Quiz at www.thesmarteraccountant.com to see if you’ve been underutilizing your accountant brain. It’s a great starting point to see where you are and how you can improve.

Lastly, if you’ve found today’s episode helpful, I’d really appreciate it if you could spread the word to other accountants. The more we get this message out, the more we can change the narrative in the accounting profession and help accountants everywhere.

The truth is that you’re already smart, but this podcast will show you how to be smarter.

First, let me just say that I cannot tell you how many coaching clients have been dealing with this issue in the past few weeks.  When I told them that this week’s episode is all about why hope is not a time management strategy, they laughed and said they couldn’t wait to listen to it.

So let’s start off by talking about something we all rely on way too much: hope. It feels good to hope for a smoother day tomorrow, to hope that the chaos will settle down, or to hope that you’ll finally get everything crossed off your to-do list.

But here’s the thing—hope isn’t a plan. It’s not a time management strategy. And yet, so many of us lean on it like it’s going to magically solve everything.

For example, I was working with a group of accountant entrepreneurs on time management and one of them was going over a project she was working on.  When I asked her when it would be done, she said, “I hope to get it done by next Friday.”

The look on my face told her she had broken one of my cardinal rules for effective time management – hoping is ineffective, because it puts the outcome outside of your control. I asked her, “What needs to happen for this to actually be done by next Friday?” She paused and admitted she hadn’t really thought about it—she was just hoping things would fall into place.

That’s the problem with hope. It feels like a plan, but it’s really just wishing for the best without a clear path forward. And when you’re managing deadlines, clients, and an endless to-do list, hoping isn’t enough.

If you’re like most accountants, you’ve probably had days where you hoped for fewer interruptions, hoped that emails wouldn’t pile up, or hoped that you’d have time to focus on your real priorities. How often does that actually work?

I get it. When things feel overwhelming, hope can seem like the easiest option. It’s comforting to think, “Maybe tomorrow will be better,” instead of figuring out how to make tomorrow better.

But what if hope is actually keeping you stuck? What if it’s quietly robbing you of the control and clarity you need to truly get things done?

When was the last time hoping for something actually moved the needle for you? Did it help you meet that deadline? Did it stop the last-minute requests from pouring in? Probably not.

Here’s the tricky part—hope feels productive, doesn’t it? It’s like a mental shortcut that makes us feel like we’re doing something, even when we’re not. But is it possible that this feeling is holding you back?

What if there’s a better way? What if you could swap out hope for something that actually works—something that helps you take control of your time and your day?

In today’s episode, we’re going to explore why hope isn’t enough and what makes it such a tempting trap. Because let’s face it, as an accountant, you can’t afford to leave your time management to chance.

This is about more than just getting through the day. It’s about showing up for yourself in a way that feels intentional and empowering. Because let’s be real, you deserve more than just hoping things will get better.

The Comfort of Hope and Its Hidden Costs

Let’s talk about why hope can feel so good, even when it’s not helping you. The truth is, it’s like a mental safety net—when things feel overwhelming, hope gives you a momentary sense of relief.

It’s easy to fall into the habit of hoping things will settle down. After all, it’s much less stressful than confronting everything on your plate. Hope lets you push the problem off to some future version of yourself.

But here’s the thing: hope doesn’t actually solve anything. It keeps you in a waiting pattern, expecting circumstances to change instead of taking steps to make that change happen.

The real issue is that hope often feels like you’re doing something. It gives a quick emotional boost, like a little promise to yourself that things will be okay. But honestly, does that promise actually translate into progress?

It’s important to point out that the hidden cost of hope is that it delays action. When you’re hoping for a quieter day or fewer interruptions, you’re not planning for how to handle the noise or the chaos when it inevitably comes.

Hope also has a sneaky way of creating frustration. When things don’t improve the way you hoped they would, it’s easy to feel like the problem is outside of your control. But is it really?

Let’s be clear—there’s nothing wrong with being hopeful. The problem is when hope becomes a substitute for action. It’s like having a map but not taking the first step toward your destination.

If you’ve ever wondered why your workload feels so unpredictable or why you can’t seem to catch up, it might be worth asking yourself: am I hoping for things to change, or am I making decisions to create change?

I like to tell my coaching clients, “If you’re not changing it, you’re choosing it.”

Hope feels safe and comforting, but it doesn’t give you the tools to deal with the challenges that come your way. To take control, you need more than hope—you need a strategy.

Let’s break down what’s really going on here and why relying on hope might be keeping you stuck.

Why Hope Alone Isn’t Enough for Time Management

Here’s the thing about hope—it’s not a bad thing. In fact, it’s often the spark that makes us believe things can get better. But when it comes to managing your time, hope can’t do the heavy lifting.

Hope doesn’t prioritize your tasks. It doesn’t create a plan or decide what needs to happen next. And when your to-do list is as long as a CVS receipt, those are the things that actually matter.

The truth is, time management is about action. It’s about making intentional decisions in the moment, even when things feel chaotic. Hope can’t decide which email needs a reply or which project should come first.

If you’ve ever found yourself hoping for a free afternoon to finally catch up, you know how unreliable that can be. Free time doesn’t just appear. Without a plan, that hope gets swallowed up by distractions and urgent requests.

Hope also doesn’t help you handle the unexpected. It can’t stop a last-minute client email or prevent an interruption in the middle of a complex task. When things go off track, hope won’t guide you back—it just waits for the dust to settle.

Another issue is that relying on hope often leads to overwhelm. When you don’t have a system in place, everything feels equally urgent. It’s exhausting to live in a constant state of “maybe tomorrow will be better” without a clear way forward.

Again, it’s not that hope isn’t helpful—it’s that it can’t stand alone. It’s the starting point, not the whole solution. What gets you from overwhelmed to organized isn’t hoping for change—it’s taking steps to make that change happen.

Now let’s talk about the brain science behind hope and procrastination.

The Brain Science Behind Hope and Procrastination

It’s one thing to understand why hope isn’t enough, but have you ever wondered why we keep leaning on it anyway? If we know it’s not solving the problem, why do we keep doing it? The answer lies in how our brains are wired.

Our brains are designed to avoid discomfort. When faced with a long to-do list or a big decision, your brain naturally looks for the path of least resistance. Hope feels easy—it gives you a quick sense of relief without forcing you to take action.

Unfortunately, this is where procrastination sneaks in. Hope and procrastination go hand in hand because both give you a way to avoid the hard stuff in the moment. Your brain convinces you that putting things off is fine because, well, you’re hopeful it’ll all work out later.

But what’s happening behind the scenes is that when you choose to hope instead of action, your brain rewards you with a little burst of dopamine. That feel-good chemical tricks you into thinking you’ve accomplished something, even though nothing has actually changed.

The issue is that that dopamine boost is short-lived. When the same tasks you were avoiding show up again—and now with added pressure—it’s easy to feel stuck. The cycle of hope and procrastination can leave you overwhelmed, stressed, and wondering why nothing seems to improve.

The thing is, your brain isn’t trying to sabotage you. It’s just trying to keep you comfortable. Your higher brain, the part I refer to as the Supervising Parent, is responsible for planning and decision-making and thrives on structure and clarity. But when you rely on hope, you’re bypassing that part of your brain and leaning on emotions instead of logic.

This is why procrastination often feels easier in the moment but leaves you feeling worse later. Your brain’s quick fix—the dopamine from hope—ends up costing you more time and energy in the long run.

Understanding this brain science isn’t about blaming yourself for procrastinating. It’s about recognizing what’s really going on and learning how to work with your brain instead of against it.

So, how do you break the cycle? How do you move from a place of passive hope to intentional action? Let’s take a closer look at how to make that shift.

How to Move from Hope to Intentional Action

Okay, let’s get real—how do you stop relying on hope and actually take charge of your time? Don’t worry; you don’t have to flip your whole life upside down. It’s all about small, simple steps that add up to big changes.

Start by thinking about where hope is sneaking into your day. Are you hoping your emails won’t pile up while you work? Or maybe you’re hoping for some magical stretch of free time to get that big project done. Be honest—where are you leaving things to chance?

Here’s a question to ask yourself: “What’s one part of my day where I’m just hoping instead of deciding?” It might be a small thing, like hoping you’ll stay focused during a busy afternoon, or something bigger, like hoping this week will finally feel less chaotic. Just notice it—no judgment, no guilt.

Now, let’s talk about what you can do. The secret is focusing on small, strategic wins. You don’t need hours of free time to make progress. Start with something tiny, like blocking off 30 minutes to work on one specific task. No distractions, no multitasking—just one thing.

It’s amazing how much lighter you’ll feel after even a little win like that. And those small wins start to stack up. Pretty soon, you’re not just hoping for progress—you’re seeing it.

The next thing you can do is all about tools. Hope is no match for a good plan. And that plan starts with effective time blocking. 

In The Smarter Accountant Time Management Program I have an on-demand training about the time blocking process I created for accountants, and I can tell you it’s a game changer.

Effective time blocking is like making a reservation for your time. When you decide in advance what you’re going to do, it’s so much easier to stay focused and actually get it done.

Or, if you’re like me and sometimes everything feels important, try using a prioritization framework. Something simple, like figuring out what’s high impact versus low impact. It takes a few minutes, but it helps you stop spinning your wheels on low-priority things that your brain can get fixated on.

And let’s be honest—interruptions and curveballs aren’t going anywhere. So instead of hoping they’ll stop, train your brain to handle them. Expect them, plan for them, and know how to pivot when they show up.

Another key is mindfulness.  Just pausing for a second when you’re overwhelmed can help you respond instead of react. It’s like giving your brain a little space to breathe.

The bottom line is that moving from hope to action isn’t about being perfect. It’s about making progress, one small decision at a time. And every step you take brings you closer to feeling in control of your day. 

Becoming a Smarter Accountant: Not Using Hope As A Time Management Strategy

Although this is a very common time management issue for my coaching clients, there’s one particular client that I want to share with you.

When I first started working with him, he was stuck in what I call the “hope cycle.” He hoped his clients would provide their documents on time, hoped his mornings would be interruption-free, hoped he’d find the energy to tackle his never-ending to-do list, and hoped he’d get home in time for dinner with his family.

Every week, he felt like he was falling further behind, and no matter how much he hoped for a calmer schedule, it never happened. When I asked him what his plan was for handling these challenges, he said, “I don’t really have one. I just keep hoping it’ll all work out.”

But it wasn’t working out. He was overwhelmed, frustrated, and completely drained. Hope had become his default strategy, and it was failing him.

Fast forward a few months, and his approach to time management looks completely different. Instead of hoping for fewer interruptions, he started time blocking his schedule using my approach and setting boundaries around his deep work time.

When interruptions did come up—and they always do—he had a plan. He learned to expect them and used mindfulness techniques to stay calm and focused instead of letting them derail his day.

He also got intentional about his priorities. Instead of hoping he’d find time for everything, he began using a simple prioritization tool I taught him to decide what truly mattered. By focusing on small, strategic wins, like finishing one client’s return before lunch, he built momentum that carried him through the rest of her day.

Now, he no longer relies on hope to manage his time. He relies on decisions. His weeks aren’t perfect—whose are?—but now he feels in control. Instead of ending his days feeling defeated, he ends them knowing he’s made real progress.

When I asked him how he feels about his time now, he said, “I didn’t realize how much hope was holding me back. Now, I have a system that actually works.”

Hopefully you can see that this client’s story is proof that moving from hope to intentional action can completely transform how you approach your time. And if he can do it, so can you.

Now I’m going to share the key takeaway from today and an action item for the upcoming week.

Key Takeaway and Action Item

The key takeaway is that hope is a great feeling, but it’s not a strategy. To truly take control of your time, you need intentional decisions and small, consistent actions that move you forward.

For this week, ask yourself, “What’s one area of my day where I’m relying on hope instead of making a plan?”  This question is powerful because it helps you pinpoint where you’re waiting for things to magically improve instead of taking charge. 

Maybe it’s hoping interruptions will stop, or that you’ll finally have time to focus on that big project. Once you’ve identified it, you can take one small step to create change instead of leaving it to chance.

The bottom line is that hope can be a starting point, but it can’t do the work for you. By making intentional decisions and focusing on what you can control, you’ll not only manage your time better—you’ll feel more in charge of your day and your results. 

Remember, it’s the small steps that lead to big changes. 

Well, that’s what I have for you today. Thank you for joining me as I explained why hope is not a time management strategy for accountants. I hope you’re walking away with some awareness that might change how you manage your time at work and at home.

As I always say, you’ve worked hard to become an accountant; it’s time to make it easier to be one.

If you’d like to discuss how to better manage your time or anything you’re currently struggling with, you can schedule a free 30-minute call with me at  https://thesmarteraccountant.com/calendar/. 

And don’t forget to check back each week for more tips and strategies to help you go from being a stressed accountant to a Smarter Accountant.

Also, if you haven’t already, make sure to take The Smarter Accountant Quiz at www.thesmarteraccountant.com to see if you’ve been underutilizing your accountant brain. It’s a great starting point to see where you are and how you can improve.

Lastly, if you’ve found today’s episode helpful, I’d really appreciate it if you could spread the word to other accountants. The more we get this message out, the more we can change the narrative in the accounting profession and help accountants everywhere.

The truth is that you’re already smart, but this podcast will show you how to be smarter.

Do you have issues with interruptions sneaking into your day like I do? You sit down with a clear plan, ready to tackle your to-do list, and then it happens—a phone call, an email ping, someone dropping by with “just a quick question,” or even your own wandering thoughts pulling you off track. 

Before you know it, your focus is gone, and you’re trying to remember where you left off.

Here’s something that might surprise you: on average, professionals lose two hours every day to interruptions and the time it takes to refocus. Two hours! That’s 10 hours a week—an entire workday—just slipping away to distractions. Imagine what you could do with that time back.

Now, let me ask you this: What if you could regain those hours? What if you could end your day feeling accomplished instead of exhausted, knowing you focused on what really mattered?

I’ll never forget the time I did my own “interruption audit.” I thought my day wasn’t that bad when it came to distractions—until I started keeping track. 

In one morning alone, I realized I’d been interrupted over 20 times. And here’s the thing: most of those interruptions weren’t from other people—they were self-inflicted. 

Checking my email, chasing random thoughts, and letting my attention drift were doing more damage than I realized. That experience opened my eyes to how much control we actually have over interruptions, once we start paying attention.

Interruptions might feel like they’re just part of the job, but they don’t have to run your life.

But before you can take back control, it’s important to understand the four types of interruptions and just how much interruptions are really costing you—because they’re doing more damage than you might think.

The Four Types Of Interruptions

Interruptions come in all shapes and sizes, and no matter where they come from, they all have the same effect: they pull you away from what you’re doing and leave you scrambling to refocus. Understanding the four types of interruptions is key to seeing how they creep into your day—and how they make you feel.

First, some interruptions are external, and these are often the easiest to spot. Think about the email notifications that pop up constantly or the coworker who stops by to chat when you’re trying to focus. Then there’s the ‘helpful’ coworker who sends you a message with a task you didn’t ask for, saying, ‘I thought you’d want to see this.’ 

Even little things, like a stray thought about dinner can completely throw you off before you even realize it.

But not all interruptions come from the outside. The second type are self-induced, and those might be the most frustrating of all. 

For example, have you ever caught yourself checking your phone for no reason, checking email because you were feeling frustrated or overwhelmed, or scrolling through social media just because you’re bored or stuck on a task? It’s like you’re interrupting yourself, trying to avoid discomfort or procrastinate on something that feels hard.

Then there’s the third type, task switching, which doesn’t always feel like an interruption—but it absolutely is. Every time you jump from one task to another without finishing the first, your brain has to work overtime to adjust. 

For example, maybe you’re reviewing financials, but you pause to answer a quick email. Before you know it, 15 minutes have passed, and you’re struggling to pick up where you left off.

And last but not least are environmental distractions, which are sometimes the hardest to control. Maybe you work in a noisy office with phones ringing, coworkers chatting, or background noises you can’t block out. Even small things like your neighbor’s dog barking or a cluttered desk can break your concentration.

The issue is that the feelings these interruptions stir up can be overwhelming. Frustration is often the first reaction—you’re in the zone, making progress, and then suddenly, you’re pulled away. It feels like slamming on the brakes when you’re finally gaining momentum.

As the interruptions stack up, they can leave you feeling even more overwhelmed. You start the day with a plan, but by noon, it feels like you’ve barely made a dent in your to-do list. That nagging feeling that you’re falling behind can make it hard to focus on anything.

Then there’s guilt, especially when it comes to external interruptions. You might feel bad for not answering someone’s email immediately or saying no to a request for your time. It’s easy to feel like you’re letting people down, even when you’re trying to protect your focus.

Add all this together, and it can’t help but lead to the feeling of stress. By the end of the day, you’re mentally drained, and instead of feeling accomplished, you’re left wondering where the time went. Interruptions might feel small in the moment, but their impact is anything but.

So, now that you know the four types of interruptions, let’s talk a little more about the hidden costs of interruptions.

The Hidden Costs Of Interruptions for Accountants

Interruptions aren’t just annoying—they come with a price tag. Every time you’re pulled away from a task, you lose more than just a few seconds or minutes. Those tiny moments of distraction add up, and the true cost is far greater than it seems.

First, let’s talk about lost productivity. When you get interrupted, you don’t just pause and pick up where you left off—it takes time for your brain to refocus. 

In fact, research shows it can take up to 23 minutes to fully get back into a task after an interruption. Imagine this happening multiple times a day. By the end of the day, those lost minutes can easily total hours of wasted time.

Interruptions also cause an energy drain that’s harder to see but impossible to ignore. Think of your brain like a battery. Every time you switch tasks or refocus after an interruption, you’re draining a little bit of that energy. By the afternoon, you’re mentally exhausted, even if you haven’t made much progress on your work.

Then there’s the decline in work quality. When you’re constantly pulled away, you’re more likely to make mistakes or overlook details. 

For example, let’s say you’re reviewing a complicated report, and someone interrupts with a question. Even if it seems like you get right back to it, you might miss an error or overlook something important because your focus was broken.

Interruptions also lead to decision fatigue, which can quietly sabotage your day. Every time you’re interrupted, your brain has to decide: Should I stop what I’m doing to address this? Is this urgent, or can it wait? 

These small decisions might not seem like a big deal, but they add up, leaving you mentally worn out and less capable of making good decisions by the end of the day.

But I think the most damaging cost is how interruptions keep you stuck in reactive mode. When you’re constantly responding to what’s coming at you—emails, calls, and requests—you don’t have the chance to focus on what truly matters. 

Instead of working on high-priority tasks, you’re putting out fires or checking off minor to-dos that feel urgent but aren’t actually important.

The truth is, reactive mode is a trap. It gives you the illusion of productivity because you’re busy, but in reality, you’re just treading water. 

For example, you might spend hours answering emails and feel like you’ve accomplished something, only to realize at the end of the day that none of your critical projects moved forward.

This constant state of reaction also kills your ability to do deep work—the kind of focused, uninterrupted effort needed for creative thinking or solving complex problems. Without deep work, you’re stuck in surface-level tasks, and the big, meaningful projects keep getting pushed aside.

Interruptions are more than just a temporary annoyance. They chip away at your time, energy, and ability to focus in ways that make it harder to succeed. The good news? Once you understand the brain science behind interruptions, you can start taking steps to break free from their grip.

The Brain Science Behind Interruptions

Do you know why interruptions pull your focus so easily? It’s because your brain is wired to react to anything new—it’s how humans survived back in the day. If a predator showed up, your brain had to decide, ‘Do I fight, or do I run?’

Now, here’s the funny thing—your brain doesn’t know the difference between a predator and an email ping. It treats them both like they’re equally urgent, which is why you feel that pull to check your phone or see who just emailed you.

But here’s the good news: you can teach your brain to not react. For starters, turn off those notifications during focus time. It’s like telling your brain, ‘Hey, nothing life-or-death is happening right now, so stay on track.’

Another thing to keep in mind is how much energy your brain uses when it’s constantly switching between tasks. Every time you jump from one thing to another, it’s like restarting a car over and over—it drains your mental gas tank. 

To fix this, try batching your tasks. For example, answer all your emails at once instead of checking them all day long. It makes a huge difference.

The bottom line is that once you understand why your brain reacts this way, you can work with it instead of against it. Little changes like these can help you stay focused without feeling completely drained by the end of the day.

Although interruptions may be a fact of life, they don’t have to control you. When you understand how your brain reacts to them, you can also start setting boundaries that protect your focus and energy, helping you get more done without feeling mentally exhausted.

The Power of Boundaries

Boundaries are like invisible fences that protect your time and focus. Without them, interruptions can invade your day at any moment, leaving you feeling scattered and out of control.

The reason why boundaries work is that they send a clear message to others that your time is valuable. For example, when you let your team know you’ll only check emails twice a day, they start to respect your focus time instead of expecting instant replies.

Boundaries also clarify when interruptions are okay and when they’re not. Imagine setting a rule that colleagues should only interrupt you for emergencies during certain hours—this gives you uninterrupted time to focus and helps them think twice before disrupting your work.

But setting and sticking to boundaries definitely comes with its own challenges.  One of those challenges that I see all the time with my coaching clients is that the hardest part of setting boundaries is the fear of disappointing others. 

For example, it might feel awkward to say “no” to a last-minute meeting request, but it’s often necessary if you’re in the middle of something more important.  

Another challenge I see all the time is staying firm once you’ve set a boundary. Maybe you’ve blocked off two hours for focus work, but a colleague asks for “just five minutes” of your time. It’s so tempting to give in because, let’s face it, the thing you were about to work on might be challenging.

It’s also important to recognize the fact that sometimes, the resistance comes from within. You might feel guilty declining a request, like skipping a team lunch to focus on your deadlines, even if it’s what you need to get through your day without stress.

So what’s the good news?  Well, this is where managing your mind becomes essential. If guilt creeps in when you enforce a boundary, remind yourself that you’re not saying “no” to people—you’re saying “yes” to the work that matters most.

In order for my coaching clients to effectively learn how to handle interruptions, they first need to learn how to manage their minds.  Mind management makes it possible to set and stick to boundaries.

For example, instead of thinking, “I’m letting them down”, you can shift to, “I’m teaching them to respect my time so I can be at my best for everyone.”

If you’re still on the fence about being able to handle interruptions, let me share how one of my coaching clients learned to effectively handle interruptions.

Becoming a Smarter Accountant: Learning To Effectively Handle Interruptions

As part of The Smarter Accountant Time Management Program, I include a on-demand mini-training on effectively handling interruptions because I believe it’s one of those topics that accountants aren’t taught.  Every coaching client that’s watched it said they had one aha moment after another.

For example, one accountant came to me for coaching because her days felt like a constant scramble. She was always available—answering every email immediately, taking unscheduled calls, and saying “yes” to every request from her team. 

By the end of the day, she was completely drained, with barely any progress made on her own tasks. She felt like she was letting everyone else dictate her schedule, and it left her frustrated and overwhelmed.

After going through The Smarter Accountant Programs, she learned to set clear boundaries and stick to them. She started by blocking two hours of focus time each morning and letting her team know she wouldn’t be available during that time unless it was urgent. 

At first, she felt guilty, but with practice and mind management, she realized her boundaries were helping her deliver higher-quality work. Now, she ends her days feeling accomplished and in control, knowing she’s prioritizing what matters most without sacrificing her well-being.

I promise you that effectively handling interruptions is easier than you might think when you understand how to manage your brain and how to set and stick to boundaries with yourself and others.

Now I’m going to share the key takeaway from today and an action item for the upcoming week.

Key Takeaway and Action Item

The key takeaway is that interruptions are more than just small distractions—they’re draining your time, energy, and focus. By understanding their impact and using tools like boundaries and mind management, you can take back control of your day and focus on what truly matters.

For this week, ask yourself, “What’s one change I can make today to reduce the interruptions that derail my focus?”  This question encourages you to look at your own habits and environment. 

Maybe it’s silencing notifications during work hours, creating a dedicated block of time for deep work, or finally setting boundaries with your colleagues. The key is to identify one actionable step that feels doable and gives you back some control.

The bottom line is that interruptions might feel inevitable, but you have more power over them than you think. By being intentional with your boundaries, managing your mind, and taking small, actionable steps, you can reduce the chaos and make space for meaningful work. 

The changes might feel small at first, but they can have a huge impact on how you end your day—less stressed, more productive, and fully in control.

Well, that’s what I have for you today. Thank you for joining me as I shared everything you need to know about handling interruptions. I hope you’re walking away with some awareness that might change how you manage your career and your life.

As I always say, you’ve worked hard to become an accountant; it’s time to make it easier to be one.

If you’d like to discuss how to better manage your time or anything you’re currently struggling with, you can schedule a free 30-minute call with me at  https://thesmarteraccountant.com/calendar/. 

And don’t forget to check back each week for more tips and strategies to help you go from being a stressed accountant to a Smarter Accountant.

Also, if you haven’t already, make sure to take The Smarter Accountant Quiz at www.thesmarteraccountant.com to see if you’ve been underutilizing your accountant brain. It’s a great starting point to see where you are and how you can improve.

Lastly, if you’ve found today’s episode helpful, I’d really appreciate it if you could spread the word to other accountants. The more we get this message out, the more we can change the narrative in the accounting profession and help accountants everywhere.

The truth is that you’re already smart, but this podcast will show you how to be smarter.

Have you ever sat down to work, ready to be productive, but your brain just won’t cooperate? You stare at the screen, shuffle through emails, maybe even open and close a few spreadsheets, but nothing clicks. You’re trying to push through, but it just feels like you’re spinning your wheels.

I get it. As accountants, we have deadlines, client work, endless emails, and meetings—plus all the other to-dos swirling around in our heads. Some days, it feels like our brains are running a hundred tabs at once. No wonder it’s hard to focus.

But what if you had a reset button for your brain?

Picture this: Instead of feeling mentally cluttered and overwhelmed, you could clear out all that noise, refocus, and actually get things done without exhausting yourself. Sounds pretty great, right?

Here’s the thing—you don’t need to push harder or do more. In fact, it’s the opposite. A small shift can help you drop all that mental weight so you can show up as your best, most focused self.

Think about a time when you were completely in the zone, when your mind was clear and you were knocking things off your list like a pro. It felt amazing, didn’t it? Now, imagine if you could create that feeling on purpose, whenever you need it.

The truth is, mental clutter slows us down. It’s like trying to run a race with a backpack full of bricks. At some point, you’ve got to drop the extra weight if you actually want to move forward.

So what if productivity isn’t about doing more, but doing less with more focus? What if the real game-changer is learning how to clear the mental chaos that’s keeping you stuck?

Most accountants believe they need perfect conditions to focus—no distractions, an empty inbox, or a perfectly structured day. But what if that’s not true? What if you could reset your brain in just a minute or two without waiting for the stars to align?

I know it sounds almost too simple, but sometimes the simplest things make the biggest difference. And if you’re curious about how to reset your mind and finally get some clarity, you’re in the right place.

The Biggest Block To Peak Productivity

Let’s talk about why it’s so hard to stay productive—mental clutter. It sneaks in, drains your energy, and makes everything feel harder than it needs to be.

You know that feeling when you sit down to work, but your brain won’t stop jumping from one thing to the next? You try to focus, but your mind is all over the place, running through emails you need to send, deadlines you can’t forget, and that random thought about whether you paid the electric bill. It’s exhausting, and it makes getting anything done feel impossible.

I’ve been there. The truth is, our brains aren’t designed to juggle everything at once. It’s like having too many tabs open on your computer—at some point, everything slows down or crashes. And when your mind is overloaded, even simple tasks feel like wading through quicksand.

The tricky part is that we get so used to this mental clutter that we don’t even realize how much it’s holding us back. It just feels normal. But imagine what it would be like if you could turn down the noise, even for a little while.

What if you didn’t have to carry every thought, every to-do, and every worry with you all day long? What if you could actually get more done just by giving your mind a little breathing room?

Because here’s the thing—productivity isn’t about cramming more into your day. It’s about focusing on what actually matters. And you can’t do that when your brain is overloaded.

So if you’ve ever felt stuck, behind, or completely drained, you’re not alone. But maybe the problem isn’t that you have too much to do—maybe it’s that your brain is too full.

The good news is that if mental clutter is the problem, clearing it is the solution. And it’s way easier than you might think.

Let’s talk about how to do that, without overhauling your life or adding another complicated system to your plate. It’s a simple shift, so let me show you how it works.

The Easy Reset Trick You Can Use Anytime

So how do you clear out mental clutter? The answer might surprise you—it’s not about working harder or pushing through. It’s about giving your brain permission to let go, even for a minute.

Dr. Maxwell Maltz, in Psycho-Cybernetics, called this “clearing the calculator.” And once you hear it, you’ll wonder why you haven’t been doing it all along.

As accountants, we’re very familiar with the ins and outs of using calculators.  Which is why this trick is especially helpful for us.

Think of your brain like a calculator. Before solving a new problem, you have to hit the clear button. Otherwise, everything gets jumbled, and you won’t get the correct answer. 

For example, have you ever been using your calculator to solve a problem and once you get the answer you’re like “That doesn’t look right.”  Then you realize you never hit the clear button from the previous equation.

Your brain works the same way—when it’s overloaded with stress, to-dos, and worries, focusing becomes almost impossible.

The good news is that you can hit clear anytime. Just imagine putting all your swirling thoughts into a mental box, placing it on a shelf, and coming back to it later. You’re not ignoring them—you’re just organizing them so they don’t hijack your day.

And here’s the best part—you don’t need an hour to reset. Sometimes, just a minute or two is enough to start fresh. Ever taken a deep breath or stepped away from your desk for a second to reset? That’s the same idea.

Once you get the hang of it, you can use this trick anytime:

Feeling overwhelmed? Hit clear.

Getting distracted? Hit clear.

Stuck on a problem? You guessed it—hit clear.

This isn’t about being perfect. It’s about giving your brain the space to think clearly and work smarter. And let’s be real—what accountant doesn’t need more of that?

You might be wondering why such a small shift makes such a big difference, so let’s talk about what’s happening in your brain when you clear the clutter.

The Brain Science Behind Why This Reset Works

Let’s talk about why this reset actually works. It’s not just a feel-good trick—there’s real brain science behind it.

As accountants, we rely on our brains to handle complex work, juggle deadlines, and make decisions all day long. But here’s the thing—our brains have limits. 

When too many thoughts, worries, and to-dos pile up, it’s like an overloaded computer trying to process too many tasks at once. Everything slows down, and even the simplest things start feeling harder than they should.

This overload creates something called cognitive load—it’s like carrying too many grocery bags at once. You might be able to manage for a while, but eventually, something’s going to drop. 

Your brain works the same way. When it’s weighed down with too much information, it struggles to focus, make decisions, and get things done efficiently.

And then there’s the stress response. When your mind is all over the place, your brain thinks you’re in danger and kicks into “fight or flight” mode. 

That’s great if you’re being chased by a bear, but not so helpful when you’re just trying to finish a tax return or respond to a client email. Instead of making progress, you feel tense, scattered, and even more overwhelmed.

But when you clear out the mental clutter, you send a different signal to your brain—it’s safe to focus. You shift from a reactive, stressed-out state into a calmer, more productive mindset where you can actually think clearly and get things done.

Then there’s decision fatigue. Every lingering thought, worry, or unfinished task is like an open loop your brain is constantly trying to process. 

The more of these you carry, the harder it becomes to concentrate. But when you reset your mind, you free up space for what actually matters.

And you’ve probably experienced flow state before—that feeling when you’re completely locked in, making real progress, and maybe even enjoying your work. Resetting your mind helps you get there faster by clearing away distractions that pull you in different directions.

Pretty interesting, right? Science proves that clearing your mind isn’t just a nice idea—it’s essential if you want to work at your best.

And the best part is that you don’t need fancy tools or hours of prep to do it. You just need a few simple steps.  Next I want to talk about how to actually use this reset in your day. It’s so much simpler than you think, and the results might surprise you.

How to Use This Reset in Your Day-to-Day Life

The good news is that it’s not complicated. You don’t need extra time, special tools, or a perfect setup. It’s quick, simple, and something you can do anytime you need a mental reset.

1. Pause for a Minute

That’s it—just stop. Take a deep breath and give yourself permission to pause. You don’t have to fix everything or figure it all out right now. Just take a moment to reset.

2. Box Up the Mental Clutter

Imagine taking every thought that’s swirling around in your head—every worry, to-do, and random distraction—and placing it in an imaginary box. Picture each one going in, one by one. When the box is full, mentally place it on a shelf.

You’re not throwing it away—you’re just setting it aside for now.

3. Choose One Thing to Focus On

Once your mental clutter is boxed up, pick one thing to focus on. Just one. Maybe it’s finishing a report, replying to an important email, or making progress on a project.

You’ll be amazed at how much faster and easier you can get things done when your mind isn’t trying to juggle everything at once.

4. Give Yourself Permission to Let Go

The whole reset can take as little as 60 seconds. The key is to be intentional—really allow yourself to let go of everything else, even if just for a little while. Your brain will thank you.

5. Come Back to the Box When You’re Ready

That box of thoughts isn’t going anywhere. When you’re done, you can take it down, open it up, and deal with whatever’s inside. But here’s the funny thing—by the time you come back to it, some of those things won’t feel as urgent anymore.

This reset might feel a little weird at first, but once you see how much lighter and more focused you feel, you’ll wonder how you ever worked without it.

So next time you’re feeling stuck, overwhelmed, or pulled in a hundred directions, try it:

Pause.
Box up the clutter.
Focus on one thing.

It’s a small shift, but it can make a huge difference in how you work—and how you feel at the end of the day.

Because let’s be real, don’t we all need a reset sometimes?

Try It Out: A Challenge for You

Alright, now it’s your turn to give this a try. Don’t just think about it—actually do it. I promise, it’s easier than you might expect.

Here’s what I want you to do: Before you start work tomorrow, take one minute to clear your mental calculator.

1 – Pause for a moment. Take a deep breath.

2 – Picture boxing up all the thoughts, worries, and to-dos floating around in your head.

3 – Imagine placing that box on a shelf. It’s not going anywhere—you can come back to it later.

Once you’ve done that, choose one thing to work on. Just one. Maybe it’s a project, an email, or even something small like organizing your desk. Whatever it is, commit to giving it your full attention, knowing that everything else is packed away for now.

At the end of the day, take another minute to reflect:

How did it feel to focus on one thing at a time?

Did you notice a difference in how productive or calm you felt?

Was it easier to work without that constant mental tug-of-war?

This little reset won’t magically fix everything, but it’s a start. And sometimes, just starting is enough to create momentum.

The best part is that you can use this technique anytime. Feeling overwhelmed in the middle of the day? Hit pause, clear your mental calculator, and reset. Stuck on a problem that feels impossible? Box it up, step away, and come back with fresh eyes.

You don’t have to do this perfectly. It’s not about perfection—it’s about progress. Even if you can only clear your mind for a few minutes, that’s still a win.

So, are you up for the challenge? Try it this week and see how it feels. You might be surprised by how much lighter and more focused you feel with just a small shift like this.

Becoming a Smarter Accountant: How a Simple Reset Changed Everything

I once coached a senior accountant at a mid-sized firm who felt like his brain was in overdrive 24/7. He’d start the day already behind, scrambling to answer emails while trying to prep for client meetings. No matter how many hours he worked, his to-do list only seemed to grow.

Even at home, he couldn’t shut it off—he’d be at the dinner table half-listening to his family while replaying a conversation with a difficult client in his head. At night, he’d lie in bed staring at the ceiling, his mind spinning with everything he still had to do. He told me, “I feel like I’m always working—even when I’m not at my desk.”

One of the first things we worked on was the “clearing the calculator” technique. At first, he was skeptical. “This sounds too simple,” he said. But after a particularly stressful week, he finally gave it a try.

Each morning, he took just one minute to pause, mentally box up all the lingering thoughts about unfinished tasks or worries, and then chose one thing to focus on for the next hour.

Within a couple of weeks, he told me, “I actually feel like I’m running my day instead of my day running me.” He started each morning with a one-minute reset—boxing up his mental clutter, choosing one priority to focus on, and giving himself permission to let go of the rest.

The difference was huge. Instead of constantly feeling scattered, he found himself completing tasks faster and with fewer mistakes. He wasn’t second-guessing every decision or playing mental ping-pong between projects.

And the best part was that by the time he got home, his brain felt lighter. He could actually enjoy dinner with his family without mentally answering emails in his head. He was still getting everything done—but now, he wasn’t carrying it all with him 24/7.

That one simple daily reset became his go-to strategy—not just for work, but for creating more balance in his life.

It’s proof that sometimes, the smallest shifts can lead to the biggest results.

So before we wrap up, I want to leave you with one key takeaway and a simple action step for the week ahead.

Key Takeaway and Action Item

The key takeaway is that clearing your mental clutter with the “clear the calculator” technique is one of the simplest and most effective ways to boost your productivity and reduce overwhelm. It’s not about doing more—it’s about giving your mind the space to accomplish more in less time and with less stress.

For this week, ask yourself, “What am I carrying in my mind right now that I can set aside, even just for a little while?”  This question helps you pause and take stock of all the mental clutter you’re holding onto. 

Often, we carry worries, tasks, or thoughts that don’t need our attention in the moment. By identifying those things, you can mentally “box them up” and make room for what actually matters right now. 

It’s not about ignoring your responsibilities—it’s about prioritizing your mental energy.

The bottom line is that sometimes, all it takes is a small reset to turn your day around. Clearing the mental clutter is simple, but it can make a huge difference in how productive, calm, and focused you feel. 

I want to encourage you to give it a try.  You might be surprised by how much lighter your mind feels. 

After all, the clearer the calculator, the better the results.

Well, that’s what I have for you today. Thank you for joining me as I explained the simple reset accountants need for peak productivity. I hope you’re walking away with some awareness that might change how you manage your workload.

As I always say, you’ve worked hard to become an accountant; it’s time to make it easier to be one.

If you’d like to discuss how to better manage your time or anything you’re currently struggling with, you can schedule a free 30-minute call with me at  https://thesmarteraccountant.com/calendar/. 

And don’t forget to check back each week for more tips and strategies to help you go from being a stressed accountant to a Smarter Accountant.

Also, if you haven’t already, make sure to take The Smarter Accountant Quiz at www.thesmarteraccountant.com to see if you’ve been underutilizing your accountant brain. It’s a great starting point to see where you are and how you can improve.

Lastly, if you’ve found today’s episode helpful, I’d really appreciate it if you could spread the word to other accountants. The more we get this message out, the more we can change the narrative in the accounting profession and help accountants everywhere.

The truth is that you’re already smart, but this podcast will show you how to be smarter.

Have you ever had one of those moments where your spouse says something, and you just stop and think, “Do they have any idea what I actually do all day?” Maybe they ask, “Why are you so tired, you just sit at a desk?” Or they say, “Can’t you just leave work at work,” and you feel your frustration bubbling up.

If that sounds familiar, trust me, I get it. As a CPA, I know what it’s like to carry the mental weight of deadlines, clients, and the never-ending pressure to get everything right. And I also know what it’s like when my husband doesn’t fully understand what that feels like.

It’s not that he doesn’t care, but he doesn’t always see the hundreds of little decisions I make each day. My brain is constantly juggling numbers, responsibilities, and deadlines, which makes it almost impossible to shut it all off when the workday is over.

And honestly, how could he? He’s never had to sit through tax season, deal with a client who sends an emergency email at 9 p.m., or wake up in the middle of the night wondering if he forgot to double-check something.

But just because I know he does care about me, doesn’t mean it isn’t frustrating. There have been times when I’ve felt completely drained after a long day, and all I wanted was for him to just get it—to understand why I needed a little space before diving into dinner or house stuff.

Maybe you’ve felt that way too. Maybe you’ve wished your spouse understood why you come home exhausted, why your mind is still racing long after you log off, or why some days, you just don’t have the energy for small talk.

So what do you do when the person you love most doesn’t quite understand the mental load you carry? Do you keep trying to explain, or is there a better way to get the support you actually need? More importantly, how do you stop frustration from taking over and start making things easier on yourself?

That’s exactly what we’re going to talk about today, so let’s start with the frustration of feeling misunderstood.

The Frustration of Feeling Misunderstood

There’s nothing worse than coming home after a long, exhausting day, hoping for a little understanding, and instead feeling completely unheard. You try to explain why you’re drained, but your spouse just doesn’t seem to get it. 

Maybe they shrug it off, change the subject, or say something like, “It’s just work, don’t let it bother you so much.”

And that’s when the frustration kicks in. You’re not asking for them to solve anything—you just want them to understand. To see how much you’ve had to juggle all day, how much pressure you’re under, and why it’s not that easy to just turn it all off the moment you walk through the door.

But instead, you feel stuck in a cycle. You try to explain, they don’t quite get it, you get frustrated, and they get confused about why you’re upset.  You start wondering, “Why can’t they see how much I’m carrying? Why do I have to keep explaining this?”

Over time, this frustration builds until talking about work starts to feel like too much effort. Instead of explaining, you pull back, and resentment creeps in. You start thinking, “If they really cared, they’d try harder to understand.”

It’s exhausting, and the more it happens, the more it reinforces the belief that they’ll never get it. But here’s the thing—this isn’t just about them not understanding. It’s about how your brain is wired to seek connection and validation.

So what’s really going on beneath the surface? Why does this disconnect feel so personal? It all comes down to how your brain processes stress and relationships. Let’s break it down.

The Brain Science Behind Feeling Misunderstood

It’s hard when the person you love the most doesn’t really understand what you go through every day. You want to feel supported, but instead, you feel like you’re speaking a different language.

That’s because your brain is wired to want connection. When you talk about something stressful, you’re not just looking for words—you’re looking for someone to get it. You want to feel seen, heard, and understood.

But when that doesn’t happen, your brain flags it as a problem—kind of like sending a text and getting no reply. At first, you assume they just didn’t see it, but as time passes, the silence feels louder, and frustration builds.

The same thing happens in conversations with your spouse. You try to explain your stress, but they don’t seem to understand. And instead of feeling closer, you feel even more alone.

Your brain also has something called confirmation bias. That means once you believe something—like my spouse doesn’t understand me—your brain looks for proof that it’s true. Every time they make a comment that misses the mark, it feels like more proof that they don’t get it.

And then there’s mental overload. Accounting takes a lot of brainpower, and by the end of the day, your mind is exhausted. When you’re tired, little things—like a casual comment from your spouse—can feel way bigger than they actually are.

None of this means your frustration isn’t real. It just means your brain is reacting exactly how it was designed to. But instead of getting stuck in the frustration, what if there was a different way to look at it?

Let’s talk about what you can do when your spouse doesn’t get it—and how to make things feel easier.

What to Do When Your Spouse Just Doesn’t Get It

If you’ve ever thought, “I wish they would just understand what my job is really like,” you’re not alone. It would be nice if your spouse just magically got it without you having to explain. But the truth is, that probably won’t happen.

And that’s okay. They don’t have to fully understand your work to support you. The key is shifting your focus from I need them to get it to I need to be clear about what I need from them.

The goal isn’t to make them understand—it’s to make sure you get what you actually need. Instead of hoping they’ll suddenly start asking the right questions or saying the right things, focus on what would actually make your life easier. 

Do you need space? Do you need them to listen without trying to fix it? Do you just need a hug and a quiet moment before jumping into dinner and kids?

Most of the time, spouses aren’t trying to be dismissive; they just don’t know what would actually help. If you don’t tell them, they’ll keep guessing—and more often than not, they’ll guess wrong.

You can also make it easier for them to understand by explaining it in a way that makes sense to them. Instead of saying, “I had a really stressful day because of tax prep and client emails,” try something like “Imagine having to solve a huge puzzle with missing pieces while people are rushing you to finish—it feels like that.”

Another thing that helps is managing your own thoughts about it. If you keep thinking, “They should get it by now,” you’re just going to feel more frustrated. But if you shift to, “They don’t need to understand every detail to be supportive,” you’ll feel a little lighter.

At the end of the day, your spouse doesn’t have to know what debits and credits are to be there for you. They just need to know what actually helps you feel better after a long day.

So how does this actually work in real life? Let’s look at a real example of what happens when you make this shift.

Becoming a Smarter Accountant: Dealing With a Spouse That Just Doesn’t Get It

I was coaching a CPA who was completely drained by her job. Every night, she walked through the door feeling like she had nothing left to give. But before she could even sit down, her husband would casually ask, “Why are you so stressed? Just don’t think about work when you’re home.”

That one sentence made her blood boil. She felt like she was drowning in deadlines, emails, and endless demands all day long—only to come home and feel like none of it even mattered. Instead of support, she felt dismissed. Instead of being able to exhale, she was hit with another wave of frustration.

She tried to explain, but every conversation ended the same way. He didn’t get it, she got frustrated, and they both walked away annoyed. After a while, she gave up. 

She told me that she had stopped talking about work altogether, but the resentment kept growing. She caught herself thinking, “If he really cared, he would try harder to understand.”

But the truth was, he did care. He just had no idea how to help. So instead of waiting for him to magically “get it,” we focused on something different.

She started thinking about what she actually needed after a long day. Instead of hoping he would understand her stress, she told him exactly what would help—ten minutes alone when she got home, a hug instead of advice, and no questions about work unless she brought it up.

At first, it felt weird to ask for something so simple. But the moment she did, everything changed. 

Her husband wasn’t ignoring her stress—he just needed a clear way to support her. Once he knew what to do, he actually wanted to help.

And the best part was that she stopped feeling so drained at home. Instead of spending her evenings frustrated, she felt like she could finally breathe. 

This might not sound like a big deal, but it made a huge difference.  It was enough to make her nights feel lighter, easier, and way less exhausting.

So, if you’ve been feeling like your spouse just doesn’t get it, maybe it’s not about making them understand. Maybe it’s about getting clear on what actually makes your life easier—and making sure they know too.

Open and honest communication is the key to any relationship, but especially when you’re an accountant who feels like their spouse just doesn’t get it.  The truth is that non-accountants rarely get what it’s like to be us, but that doesn’t mean we can’t find ways to bridge the gap. Instead of waiting for them to fully understand, we can focus on what actually helps us feel supported.

That might mean being clear about what we need after a long day, whether it’s quiet time, a listening ear, or simply a little patience as we transition out of work mode. It might also mean letting go of the idea that they should get it and instead appreciating the ways they do show up for us.

At the end of the day, your spouse doesn’t have to know the ins and outs of accounting to be there for you. They just need to know what makes your life easier—and that starts with you telling them.

Okay, now let’s talk about the key takeaway from this episode and one key question I want you to ask yourself.

Key Takeaway and Action Item

Your spouse may never fully understand your job, and that’s okay. What matters more is telling them what you need instead of waiting for them to just get it.

For this week, ask yourself, “Am I spending more time feeling upset that they don’t understand, or asking for what I really need?”

Feeling frustrated takes a lot of energy, and it doesn’t fix anything. If you’ve been waiting for your spouse to finally understand, try something different. Think about what would actually help you after a long day, and let them know.

You might be surprised how much better things feel when you focus on what you need instead of what they don’t understand.

Believe me I get it – feeling misunderstood by your spouse can be really frustrating. You work hard all day, and the last thing you want is to come home and feel like no one sees how much you’re carrying.

But waiting for them to get it will only leave you feeling more drained. They don’t have to fully understand your job to be able to support you.

The good news is, you don’t have to waste energy being frustrated. You can take back control by getting clear on what actually helps you and letting them know.

Small shifts like this can make a big difference. Less frustration, more connection, and more time to enjoy the moments that matter.

And, if this is something you struggle with, coaching can help you get unstuck. Because when you learn how to manage your mind, everything else—including your relationships—feels easier.

Well, that’s what I have for you today. Thank you for joining me as I discussed when your spouse just doesn’t get it. 

If this is something you struggle with, you can schedule a free 30-minute call with me at  https://thesmarteraccountant.com/calendar/. 

And don’t forget to check back each week for more tips and strategies to help you go from being a stressed accountant to a Smarter Accountant.

Also, if you haven’t already, make sure to take The Smarter Accountant Quiz at www.thesmarteraccountant.com to see if you’ve been underutilizing your accountant brain. It’s a great starting point to see where you are and how you can improve.

Lastly, if you’ve found today’s episode helpful, I’d really appreciate it if you could spread the word to other accountants. The more we get this message out, the more we can change the narrative in the accounting profession and help accountants everywhere.

The truth is that you’re already smart, but this podcast will show you how to be smarter.

Ever feel like no matter how early you start or how late you finish, there’s always more to do? You power through emails, tackle client questions, and check off task after task—yet somehow, your to-do list is just as long at the end of the day.

It’s exhausting. You try to stay ahead, but deadlines, last-minute requests, and constant interruptions keep pulling you back under. It’s like trying to sprint through quicksand—no matter how hard you work, you never quite reach solid ground.

But here’s the frustrating part—some people seem to handle it all effortlessly. They meet deadlines, get everything done, and still have time to breathe. Meanwhile, you’re drowning in work, wondering what secret they know that you don’t.

The truth is that they don’t have more hours—they’ve just figured out how to use time in a way that actually works. And the good news is that you can too.

It’s not about cramming more into your day or cutting sleep. It’s about working smarter, not harder. Think of it like organizing a messy closet. When everything has a place, you find what you need faster. Time works the same way. When you prioritize what matters, you gain more time for what really needs your attention.

But let’s be real—this isn’t easy. Emails pile up, calls interrupt, and distractions never stop. If you’re like most accountants, you’ve tried every to-do list and calendar hack. Maybe they worked for a bit, but then life got busy, and you were back to square one.

The real key is changing how you think about time. Imagine ending each day feeling accomplished instead of exhausted. That’s the goal—to manage time so well it feels like you’ve gained extra hours.

In today’s episode, I’ll share simple ways to make your day feel longer, without burnout. You’ll learn how to handle distractions and take control of your time.

So if you’re ready to create your own 26-hour day, let’s dive in! You don’t need more time—you just need to use it differently. And once you do, you’ll be amazed at how much more you can get done without feeling rushed.

Why Time Always Feels Out of Reach

Have you ever noticed how some days, no matter what you do, time seems to vanish? You start with a plan, maybe even a to-do list, and then—poof!—it’s 6 p.m., and half of what you wanted to get done is still waiting. 

Time has a way of slipping away, especially when you’re bouncing from task to task. But there’s more to it than just being busy.

First, our brains are wired to react. We jump at whatever seems urgent—emails, quick requests, little tasks. But these “time traps” pull us in without us realizing they aren’t the most important things.

Another reason time feels so short? Constant distractions. Notifications, emails, and messages make staying focused harder than ever. Each time you get interrupted, it takes minutes to get back on track. Those lost minutes add up fast.

And then there’s perfectionism. Maybe you double-check a client’s file again (and again). While quality work matters, overchecking eats up time and leaves you wondering where your day went.

But here’s the good news: You’re not bad at managing time—it’s just how our brains work. The constant distractions, habits, and pressures are things we can change.

So instead of feeling like time is always running away, let’s look at the biggest time traps accountants face. Once you spot them, you can make simple changes that free up hours in your day. 

The Sneaky Time Traps Stealing Your Day

Let’s talk about time traps—the little things that quietly steal hours from your week. The tricky part? These time wasters often feel necessary or harmless in the moment. But once you spot them, you can take back control.

Email overload – You check your inbox “for a minute,” and suddenly, you’re deep in emails, replying and sorting nonstop. And guess what? Emails never stop. It’s like trying to empty a river with a bucket. Instead of checking all day, set specific times for email so it doesn’t run your day.

Mindless scrolling – Ever go online for one thing and end up lost in social media or random articles? It’s easy to get hooked. What was meant to be a quick break can turn into 30 minutes gone. Setting a timer or a clear goal before you start can help.

Interruptions – The “quick questions” and constant pings pull you out of focus. Imagine trying to read while someone taps your shoulder every few minutes—you’d never finish a page! Setting boundaries, like quiet work blocks, can help you stay on track.

Procrastination – It’s not laziness; it’s your brain avoiding something that feels hard. Whether it’s a big project or a tough decision, putting it off only makes it worse. The trick? Take one small step to get started, and momentum will follow.

Perfectionism – Spending too much time making things “just right” can be a huge time drain. Maybe you’re tweaking a report for the third time when the first version was fine. Perfectionism isn’t about better work—it’s about calming that little voice saying, “Not good enough.” Learning to let go can save you hours.

Recognizing these traps is the first step. Once you do, you can set simple boundaries to protect your time. But why are these distractions so hard to resist? It all comes down to how our brains are wired. Understanding that can help you finally break free.

The Brain Science Behind Time Traps

Alright, let’s dive into why these time traps are so good at pulling us in, even when we know better. It turns out, our brains are wired in ways that can actually make time management harder than it should be. Understanding how this works can help us stop blaming ourselves when we get sidetracked and start making smarter choices with our time.

Your brain loves quick wins. That’s why checking email or scrolling social media feels good—it triggers a dopamine hit. But here’s the catch: these tiny rewards pull your focus away from what really matters. The more you chase them, the harder it is to do deep, meaningful work.

Or, have you ever checked a notification mid-task, then struggled to refocus? That’s “task-switching hangover.” Your brain doesn’t reset instantly—each interruption leaves a mental residue, making it harder to dive back in. Those seconds add up fast, costing you hours.

Every interruption leaves a mental residue, pulling part of your focus away. The more you switch tasks, the harder it is to get real work done.

It’s also important to understand that procrastination isn’t laziness—it’s your brain avoiding discomfort. Big tasks feel overwhelming, so your brain steers you toward easier ones. But avoiding them only makes stress pile up, stealing even more time.

So, when you find yourself reaching for your phone, clicking on that next email, or putting off a tough project, know that your brain is just doing what it’s wired to do. But the good news is, once you’re aware of these patterns, you can start working with your brain instead of against it. 

In the next section, we’ll go over some practical strategies for turning things around. With a few simple tweaks, you can start managing your time in a way that finally feels in sync with how your brain actually works.

Practical Ways to Create More Time in Your Day

Now that we know how our brains can lead us into these time traps, let’s talk about how to take back control and actually feel like we’re gaining time. No, we can’t magically create more hours, but we can make it feel like we have.  How?  By better use of the ones we already have. 

It’s all about small shifts that add up, helping us stay focused and cut out the stuff that drains our day.

1. Make a Plan and Stick to It – I know, planning sounds like the oldest advice in the book. But here’s the thing: making a plan isn’t the hard part—it’s actually sticking to it that’s tricky. Our brains love novelty, so it’s easy to get sidetracked. 

Try starting your day with a clear list of priorities, then make a conscious effort to follow through on what you’ve mapped out. When those distractions pop up, remind yourself that every time you step away from your plan, you’re spending time you don’t get back. 

Stick with it, even if it feels tough at first. The more you follow your plan, the easier it becomes to stay on track.

2. Set Boundaries Around Your Email and Phone- Emails and notifications are two of the biggest time-stealers out there. It’s so tempting to check them “just for a second,” but we all know that second can turn into several minutes—or even longer. 

To avoid this trap, set specific times during the day to check your inbox and messages, and resist the urge to peek outside those times. 

For example, designate 10:00 a.m., 1:00 p.m., and 4:00 p.m. as your email slots. Outside of these times, turn off notifications and set an auto-responder letting clients know when you’ll check their messages. 

This small boundary not only preserves your focus but also trains others to respect your time, creating a win-win dynamic where you’re in control of your schedule without feeling like you’re letting anyone down.

3. Use Short Breaks to Recharge, Not Scroll – It’s easy to reach for your phone during a break, but scrolling can actually drain more energy than it gives. Instead, try doing something that really lets your brain recharge. 

For example, take a 5-minute walk around your office or home and pay attention to your surroundings—the trees, the sound of birds, or even the rhythm of your steps. This kind of mindfulness during a break not only clears mental clutter but also restores your focus and energy, making it easier to dive back into work with a fresh perspective. 

A simple shift like this can turn a break from a time-waster into a productivity booster.

4. Break Big Tasks into Small Steps – When you’re facing a big project, it’s normal to feel overwhelmed, and that’s often when procrastination kicks in. To make it less intimidating, break it down into small, manageable steps. 

For example, if you’re preparing for a quarterly financial review, instead of tackling it all at once, start by organizing client data today, draft the summary tomorrow, and finalize the presentation the next day. This approach helps shift your focus from ‘I have so much to do’ to ‘What’s the one thing I need to do right now?’ 

Each completed step builds momentum, and by spreading out the workload, you’ll feel less overwhelmed while still making consistent progress.

5. Embrace “Good Enough” Over Perfect – Perfectionism can be one of the biggest time-wasters, which is why I teach my clients the concept of ‘B+ Work Wins.’ Instead of aiming for perfection, the goal is to deliver excellent results that meet the client’s needs without obsessing over minor, time-consuming details. 

For example, if you’re reviewing a report, ask yourself, ‘Is this already A-level in its value to the client?’ If the answer is yes, the extra tweaks likely aren’t adding value—they’re just stealing your time.

By focusing on the core value—delivering accurate, timely information—you can save hours of unnecessary effort while still exceeding client expectations. This mindset shift can help you prioritize progress over perfection without compromising quality.

6. Plan Your Distractions, Don’t Let Them Plan You – Here’s a surprising trick: give yourself planned “distraction time.” Pick a point in the day where you can take 10-15 minutes to check your favorite social media, watch a quick video, or do whatever usually tempts you away from work. To make it even more effective, set a timer for your distraction time and pair it with a reward. 

For instance, schedule your distraction break after completing a high-priority task. This way, the break feels earned, and you’re less likely to let it spill over into your focused work time. Over time, this structured approach trains your brain to associate focused work with satisfying rewards.

These small changes might seem simple, but together, they add up to a big difference. The goal isn’t to pack every single minute with productivity; it’s to create a day that feels balanced and manageable, where you’re in control rather than feeling like time is slipping away. 

With a few adjustments, you’ll start to notice that those “extra hours” aren’t as impossible to find as they once seemed.

Becoming a Smarter Accountant: Learning How To Create a 26-Hour Day

One of my coaching clients came to me feeling completely overwhelmed and burned out. He was a hard worker, juggling multiple client accounts, but despite putting in long hours, he always felt behind. 

By the end of each day, he’d look at his to-do list and feel defeated—like time was slipping through his fingers, no matter how hard he tried to keep up.

At first, he thought the solution was to push even harder. He’d start his day early, responding to emails as soon as he woke up, and he’d often work late into the evening, jumping between tasks and trying to handle every new request as it came in. 

But he was exhausted, and the constant interruptions left him feeling like he was getting nowhere. He knew he needed a change but wasn’t sure where to start.

In our coaching sessions, we began by discussing some of the time traps that were draining his day. He learned that his brain’s craving for quick rewards was leading him to prioritize small, urgent tasks over meaningful work. 

We worked on setting specific times to check email and taught him how to resist the urge to respond to every notification immediately. I also encouraged him to implement what I call ‘Focus Blocks’—dedicated time blocks where he grouped similar tasks, like responding to emails or preparing financial reports, into uninterrupted work sessions. 

During these blocks of time, he eliminated distractions and focused solely on completing one category of tasks, which not only improved efficiency but also reduced mental fatigue from constant task-switching.

He also began experimenting with short, breaks that didn’t involve his phone. Instead of scrolling through social media, he’d step outside or stretch, giving his mind a true reset. 

And the biggest change of all was that he learned to embrace “good enough” rather than aiming for perfection in every single task. This shift saved him hours every week and reduced a lot of the stress he’d been feeling.

A few weeks later, he told me that things were finally different. He wasn’t putting in more hours, but he was getting more done and ending each day with a sense of accomplishment. 

Instead of feeling like time was slipping away, he was in control of it. He even had a little extra space in his schedule to focus on projects he’d been putting off for months. 

The difference was not only feeling like he had created a 26-hour day but also a completely new way of using each hour.

The bottom line is that by understanding his time wasters better, he was able to make changes that created more time.

Now I’m going to share the key takeaway from today and an action item for the upcoming week.

Key Takeaway and Action Item

The key takeaway from this episode is that gaining control over your time isn’t about cramming more into your day but about understanding how your brain works and making intentional choices to avoid time traps. 

By learning how to make some changes like effectively setting boundaries, taking meaningful breaks, and letting go of perfectionism, you can create a day that feels longer and more manageable.

For this week, ask yourself, “What is one simple change I can make today to take control of my time rather than letting it control me?”  This question will help you identify a specific, actionable step to shift how you approach your day. 

Maybe it’s setting a fixed time for checking emails or committing to focus on one task at a time without jumping to the next notification. By making even one small change, you’re breaking the cycle of constant reactivity and beginning to create a day that works for you, not against you. 

It’s about practicing small habits that bring a sense of balance and intention into your day, letting you experience that feeling of a “26-hour day” without the stress.

Well, that’s what I have for you today. Thank you for joining me as I shared the secret to creating a 26-hour day.  I hope you’re walking away with a better understanding of what’s been getting in your way when it comes to time management.

As I always say, you’ve worked hard to become an accountant; it’s time to make it easier to be one.

If you’d like to discuss how to better manage your time or anything you’re currently struggling with, you can schedule a free 30-minute call with me at  https://thesmarteraccountant.com/calendar/. 

And don’t forget to check back each week for more tips and strategies to help you go from being a stressed accountant to a Smarter Accountant.

Also, if you haven’t already, make sure to take The Smarter Accountant Quiz at www.thesmarteraccountant.com to see if you’ve been underutilizing your accountant brain. It’s a great starting point to see where you are and how you can improve.

Lastly, if you’ve found today’s episode helpful, I’d really appreciate it if you could spread the word to other accountants. The more we get this message out, the more we can change the narrative in the accounting profession and help accountants everywhere.

The truth is that you’re already smart, but this podcast will show you how to be smarter.